Personal Assistant

DVO2 MKJ Bookkeeping; Davao del Sur; On-site; PHP 279,000 - 390,600; Full time

Job summary

A local bookkeeping firm in Davao del Sur is looking for a proactive Personal Assistant to manage the executive's calendar, handle communications, and provide general administrative support. The ideal candidate should possess strong organizational skills, communicate effectively, and maintain confidentiality. Experience in similar roles and proficiency in office software are required. This role may include flexible working hours and require a solution-oriented mindset.

Qualifications

• Proven experience as a personal assistant or similar role.
• Experience managing complex schedules and travel arrangements.
• Bilingual (English/Spanish) is preferred.

Responsibilities

• Manage the executive’s calendar and communications.
• Organize meetings and general administrative support.
• Maintain discretion and confidentiality.

Skills

Strong proficiency in Microsoft Office Suite

Excellent written and verbal communication

Strong organizational and time-management skills

Exceptional attention to detail

Problem-solving skills

Interpersonal skills

Job description

Job Description

We are seeking an organized, proactive, and detail-oriented Personal Assistant to support [Executive Name or Title]. The ideal candidate will be responsible for managing the executive’s calendar, handling communication, organizing meetings, and providing general administrative support. This role requires strong time-management skills, excellent communication, and the ability to maintain discretion and confidentiality.

Experience

• Proven experience as a personal assistant, executive assistant, or in a similar administrative support role.
• Experience managing complex schedules and coordinating travel arrangements is highly desirable.

Skills and Competencies

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office software and communication tools.
• Excellent written and verbal communication skills, with the ability to interact professionally with internal and external parties.
• Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Exceptional attention to detail and ability to manage multiple projects simultaneously.
• Excellent problem-solving skills and proactive attitude in handling challenges.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• High level of professionalism, dependability, and confidentiality.
• Strong interpersonal skills and the ability to interact effectively with senior executives and team members.
• Self-motivated, with the ability to work independently and manage tasks efficiently.
• Flexible and adaptable to changing needs and priorities.
• Proactive and solution-oriented mindset, with a positive attitude.

Technical Skills

• Ability to learn and adapt to new software and systems as required.
• Familiarity with basic office equipment (printers, copiers, fax machines) and document management systems.

Preferred Qualifications

• Bilingual (English/Spanish) or proficiency in other languages depending on the location.
• Experience with travel booking platforms and calendar management tools.
• Experience working in high-pressure environments, supporting senior executives.
• Ability to work in a fast-paced environment and handle multiple tasks simultaneously.
• Availability to work flexible hours, including evenings and weekends, if needed.
• Willingness to handle both professional and occasional personal tasks for the executive.

Presentation, Analytical Skills, and a Strong Work Ethic.

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