Personal & Executive Assistant

Cross Border Wealth; Muntinlupa; On-site; PHP 670,000 - 1,116,000; Full time

Job summary

Cross Border Wealth in Manila is seeking a highly organized Personal & Executive Assistant to provide comprehensive support to the Principal. This high-trust role combines executive support, personal assistance, office administration, and operational coordination to enable focus on clients, growth, and travel.

The ideal candidate will be exceptionally organized, discreet, and proactive, with strong English communication and advanced MS Office skills.

Qualifications

• 5+ years of experience as a Personal Assistant, Executive Assistant, Office Manager, or similar role.
• Outstanding organisational and time-management skills.
• Excellent verbal and written English communication skills.
• High level of discretion and professionalism.
• Strong ability to multitask and prioritise competing demands.

Responsibilities

• Manage personal calendars, appointments, and schedules.
• Coordinate personal and family travel arrangements.
• Liaise with household staff, contractors, vendors, and service providers.
• Manage personal expenses, invoices, and reimbursement tracking.
• Draft correspondence and business communications.
• Coordinate office vendors and facilities-related matters in the Manila office.
• Support HR onboarding/offboarding and recruitment scheduling as needed.
• Oversee administrative projects and travel/complex scheduling.

Skills

Organisation

Time management

Discretion

English proficiency

Multitasking

Independent work

Tools

Microsoft Office 365

Outlook

Teams

Word

Excel

Job description

Cross Border Wealth is a U.S.-based global investment advisory firm specializing in cross-border financial planning and investment management for U.S.-connected individuals living abroad. Headquartered in New York, with offices across the United States and Asia, we help globally mobile clients navigate the complexities of investing, tax planning, and wealth management across jurisdictions.

Cross Border Wealth is seeking a highly organised, proactive, and trustworthy Personal & Executive Assistant to provide comprehensive support to the Principal.

This is a high-trust role that combines executive support, personal assistance, office administration, and operational coordination. The successful candidate will help manage both professional and personal responsibilities, allowing the Principal to focus on strategic priorities, client relationships, business growth, and travel commitments.

The ideal candidate is exceptionally organised, resourceful, discreet, and able to anticipate needs before they arise.

The majority of the role will focus on personal assistance and life administration, including:

• Managing personal calendars, appointments, and schedules.
• Coordinating personal and family travel arrangements.
• Managing personal errands and special projects.
• Liaising with household staff, contractors, vendors, and service providers.
• Scheduling maintenance, repairs, and home-related services.
• Coordinating personal purchases, deliveries, reservations, and bookings.
• Assisting with family-related administrative matters.
• Handling confidential personal information with complete discretion.
• Managing personal expenses, invoices, and reimbursement tracking.
• Acting as the primary point of coordination for personal matters requiring follow-up and execution.
• Manage the Principal's professional calendar.
• Schedule client meetings and internal meetings.
• Coordinate international travel and business itineraries.
• Draft correspondence and business communications.
• Track projects, deadlines, and action items.
• Assist with business planning and special initiatives.
• Provide administrative support during periods of extensive travel.

Office administration & operations:

• Assist with day-to-day administration of the Manila office.
• Coordinate office vendors and facilities-related matters.
• Manage office supplies and equipment procurement.
• Assist with team events and internal functions.
• Provide operational support to management as needed.
• Support various administrative projects across the business.

While not serving as an HR or Compliance professional, this role will support coordination and administration, including:

• Assisting with employee onboarding and offboarding.
• Coordinating recruitment interviews and scheduling.
• Maintaining employee files and records.
• Following up on HR documentation and requirements.
• Assisting with policy acknowledgements and employee forms.
• Coordinating document collection for compliance and regulatory requirements.
• Acting as a liaison between employees and internal HR and Compliance personnel.

Qualifications required:

• 5+ years of experience as a Personal Assistant, Executive Assistant, Office Manager, or similar role.
• Outstanding organisational and time-management skills.
• Excellent verbal and written English communication skills.
• High level of discretion and professionalism.
• Strong ability to multitask and prioritise competing demands.
• Advanced proficiency in:
• Microsoft Office 365
• Outlook
• Teams
• Word
• Excel

Preferred:

• Experience supporting business owners, executives, founders, or entrepreneurs.
• Experience working with international teams.
• Exposure to HR administration or office management.
• Experience coordinating travel and complex schedules.

The successful candidate will be:

• Extremely trustworthy
• Detail-oriented
• Proactive rather than reactive
• Resourceful and solutions-focused
• Calm under pressure
• Professional and polished
• Comfortable handling both business and personal matters
• Able to work independently with minimal supervision
• Will ing to take ownership and follow through to completion

The ideal candidate becomes the Principal's trusted right-hand person by:

• Keeping both personal and professional matters organised.
• Anticipating needs before they become urgent.
• Removing administrative burdens from the Principal.
• Ensuring important tasks, requests, and commitments never fall through the cracks.
• Creating greater efficiency across both personal and business activities.