Personal Assistant

Philink Media Inc.; Taguig; On-site; PHP 300,000 - 540,000; Full time

Job summary

Philink Media Inc. in Taguig is seeking an organized Personal Assistant/Executive Assistant to support the Boss with executive schedule, proposals, and coordination across departments.

The role requires 1–5 years of relevant experience, a Bachelor’s degree, and strong document handling, meeting prep, travel arrangements, and confidential information management. On-site location at The Finance Center, Taguig.

Qualifications

• 1–5 years of experience in Personal Assistant, Executive Assistant, or similar.
• Bachelor’s degree in Business Administration, Management, Marketing, Office Administration, or related field preferred.

Responsibilities

• Act as the primary administrative support for the Boss and coordinate with departments.
• Collect, review, organize, and present all proposals submitted by employees, departments, suppliers, and partners.
• Summarize key points, costs, timelines, objectives, and recommendations of each proposal for easy review.
• Schedule and coordinate proposal presentations or discussions with the Boss and concerned employees.
• Maintain a proper record of submitted, approved, rejected, and pending proposals.
• Manage the Boss’s calendar, appointments, meetings, and business commitments.
• Prepare meeting agendas, presentations, reports, and other documents required by the Boss.

Skills

Executive coordination

Proposal handling

Education

Bachelor's degree

Job description

On-site - Taguig 3-5 Yrs Exp Bachelor Full-time

Responsibilities

• Act as the primary administrative support for the Boss and coordinate with different departments.
• Collect, review, organize, and present all proposals submitted by employees, departments, suppliers, and business partners to the Boss.
• Ensure proposals are complete, properly documented, and supported by the necessary information before presenting them.
• Summarize key points, costs, timelines, objectives, and recommendations of each proposal for the Boss’s easy review.
• Schedule and coordinate proposal presentations or discussions with the Boss and concerned employees.
• Answer basic questions regarding proposals or coordinate with the responsible department for clarification.
• Monitor the status of proposals and follow up on pending approvals or revisions.
• Communicate the Boss’s decisions, comments, and instructions regarding proposals to the concerned employees or departments.
• Maintain a proper record of submitted, approved, rejected, and pending proposals.
• Manage the Boss’s calendar, appointments, meetings, and business commitments.
• Prepare meeting agendas, presentations, reports, and other documents required by the Boss.
• Handle business communications, emails, and messages professionally.
• Coordinate meetings, company activities, events, travel arrangements, and other business requirements.
• Follow up on tasks and instructions assigned by the Boss and provide updates on their progress.
• Handle confidential company and personal information with discretion.
• Perform other administrative and executive support duties as assigned by the Boss.

Educational Background

• Bachelor’s degree in Business Administration, Management, Marketing, Office Administration, or a related field is preferred.
• Relevant experience may be considered in place of a degree.

Experience

• At least 1–5 years of experience as a Personal Assistant, Executive Assistant, Executive Secretary, Administrative Assistant, or similar position.
• Experience in handling business proposals, presentations, meetings, and executive-level coordination is an advantage.

Working Location

26floor, The Finance Center. The Finance Centre 9th Avenue, 25th St, Taguig, 1634 Metro Manila, Philippines

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HR Officer Philink Media Inc.