Admin Assistant

Phil National Lines, Inc.; Makati; On-site; PHP 223,200 - 334,800; Full time

Job summary

A logistics company in Makati is looking for an experienced Administrative Assistant to manage schedules, prepare reports, and coordinate across departments. The ideal candidate has a Bachelor's degree and at least 3 years of experience in an administrative role. Strong communication skills and proficiency in MS Office are essential. This is a full-time, on-site position.

Qualifications

• 3+ years of experience as an Administrative Assistant or in a similar role.
• Proven track record in managing schedules and preparing reports.
• Experience supporting senior leaders or cross-departmental teams is an advantage.

Responsibilities

• Manage calendars, schedules, and correspondence.
• Prepare reports, presentations, and maintain confidential records.
• Support leadership with travel and special projects.

Skills

Excellent communication and interpersonal skills

Strong minute-taking and documentation skills

Proficiency in MS Office and Google Workspace tools

Detail-oriented, proactive, and adaptable

Ability to manage priorities and meet deadlines

Education

Bachelor’s degree in Business Administration or related field

Job description

On-site - Makati 3-5 Yrs Exp Bachelor Full-time

Job Description

• Manage calendars, schedules, and correspondence.
• Take detailed minutes of meetings and ensure action items are completed.
• Prepare reports, presentations, and maintain confidential records.
• Coordinate with different departments (HR, Finance, Operations).
• Support leadership with travel, bookings, and special projects.
• Handle sensitive information with professionalism and discretion.

Qualifications

• Bachelor’s degree in Business Administration, Office Management, or related field (preferred but not required).
• Strong organizational and multitasking abilities.
• Professional discretion in handling sensitive and confidential information.

Experience

• Minimum of 3 years’ experience as an Administrative Assistant or in a similar administrative role.
• Proven track record in managing schedules, coordinating meetings, and preparing reports/presentations.
• Experience supporting senior leaders or cross-departmental teams is an advantage.

Skills

• Excellent communication and interpersonal skills.
• Strong minute-taking and documentation skills.
• Proficiency in MS Office and Google Workspace tools.
• Detail-oriented, proactive, and adaptable in a fast-paced environment.
• Ability to manage priorities, meet deadlines, and work independently.

Working Location

If the position requires you to work overseas, please be vigilant and beware of fraud.

If you encounter an employer who has the following actions during your job search, please report it immediately

• withholds your ID,
• requires you to provide a guarantee or collects property,