Personal Assistant

CGT Glass Trading; Manila; On-site; PHP 200,880 - 334,800; Full time

Job summary

CGT Glass Trading is seeking a diligent personal secretary to manage day-to-day administration on-site in Manila. The role requires coordinating appointments, handling communications, maintaining records, and supporting the employer with discreet, professional assistance.

The successful candidate will possess strong organizational and interpersonal skills, the ability to manage calendars, draft correspondence, and coordinate meetings and travel as needed.

Qualifications

• Diploma or equivalent in secretarial studies or related field.
• 1–3 years of experience preferred.
• Excellent communication and organizational skills.

Responsibilities

• Arranging appointments and meetings
• Maintaining calendars and reminders
• Answering phone calls and emails
• Drafting letters, reports, and messages
• Booking venues, hotels, and transport
• Preparing meeting agendas and documents
• Maintaining records and files
• Greeting guests and directing them appropriately
• Taking notes and minutes
• Handling confidential information discreetly
• Assisting the employer in personal and professional matters
• Prioritizing tasks and meeting deadlines
• Liaising with staff, clients, and other organizations

Skills

Meeting scheduling

Calendar management

Communication skills

Organizational skills

Interpersonal skills

Discretion & confidentiality

MS Office / computer skills

Education

Diploma

Tools

Office software

Job description

On-site - Manila 1-3 Yrs Exp Diploma Full-time

Job Description

• Arranging appointments and meetings
• Maintaining calendars and reminders
• Answering phone calls and emails
• Drafting letters, reports, and messages

Organizing meetings and travel

• Booking venues, hotels, and transport
• Preparing meeting agendas and documents

Maintaining records and files

• Keeping confidential documents safely
• Updating office records and databases

Office administration

• Ordering office supplies
• Supervising clerical tasks
• Greeting guests and clients
• Directing them appropriately

Taking notes and minutes

• Preparing summaries and reports

Confidential support

• Handling sensitive information discreetly
• Assisting the employer in personal and professional matters

Time management support

• Prioritizing tasks for the employer
• Ensuring deadlines are met

Coordination and follow-up

• Following up on assignments and correspondence
• Liaising with staff, clients, and other organizations

A personal secretary must possess good communication, organizational, computer, and interpersonal skills.

HELEN SALES

HR OFFICER CGT Glass Trading