People Operations Associate

Scale Suite; Philippines; On-site; PHP 2,680,000 - 3,350,000; Full time

Benefits offered by this job

Above market pay

13th month bonus

Paid training

Claude Pro subscription

Laptop ownership

Job summary

Scale Suite is seeking a detail-oriented HR administrator to support a high-volume HR function for our Australian clients. You will keep employee records across hundreds of staff and multiple sites, handle end-to-end HR administration, and assist with recruitment and HRIS data hygiene.

You'll also help run marketing tasks, build an HR asset library, and collaborate with senior HR leads to learn quickly and grow your career with a clear path from associate to advisor.

Qualifications

• Degree in any discipline, HR/psychology/business a plus.
• At least 1 year in HR administration, recruitment support or high-volume admin.
• Detail-obsessed with accurate records as the core product.
• Strong written English for Australian client communication.

Responsibilities

• Keep employee records accurate and current across client workforces and sites.
• Run HR administration end to end: contracts, onboarding, offboarding.
• Maintain clean HRIS data and assist migration as clients change systems.
• Support high-volume recruitment: scheduling interviews, references, documentation.
• Help run marketing: schedule social posts and manage content calendar.
• Build HR asset library: templates, onboarding kits, policy packs.
• Collaborate with HR leads through structured review and growth.

Skills

HR administration

Recruitment support

High-volume admin

Detail orientation

Social media posting

Education

Bachelor's degree

Tools

HRIS systems

Social media scheduling

AI tools

Job description

Scale Suite is a Sydney-based company on a mission to build the full-stack finance function for growing Australian businesses, with complementary HR services delivered by the same embedded team. We are not a BPO. Every team member gets a Claude Pro subscription, AI is in daily use, and our HR service line is growing fast, which is exactly why this role exists.

The work

• Keep employee records accurate and current across client workforces of hundreds of staff and dozens of sites: qualifications, certifications and compliance registers.
• Run HR administration end to end: employment contracts, variations, onboarding and offboarding packs, filing done properly.
• Keep HRIS data clean across whatever systems a client runs, and help migrate them when they change.
• Support recruitment at volume: scheduling interviews, reference checks, compliance documentation, keeping the pipeline moving.
• Help run marketing: schedule and publish social media posts, keep the content calendar up to date, and follow step-by-step guides so every post goes out on time and error free.
• Build the HR asset library in quieter weeks: contract templates, onboarding kits, policy packs, the building blocks our HR service line scales on.
• Work alongside our HR leads with structured senior review, so you learn fast and to a high standard.

Who we're after

• A degree in any discipline, with HR, psychology or business a plus.
• At least 1 year in HR administration, recruitment support or high-volume admin. Exceptional graduates with a top academic record are also welcome.
• Detail-obsessed. In this role, accurate records are the product.
• Strong written English. Your work lands directly with Australian clients and their staff.
• Organised and self-directed. You work to deadlines without being chased.
• Comfortable posting and scheduling on social media, or quick to learn the tools.
• You use AI as a matter of course.

The offer

• Australian day shift, permanently. Your evenings are yours.
• Above market pay, plus 13th month. A bonus was paid to every single team member last financial year.
• Paid training on Australian HR practices and our systems.
• A Claude Pro subscription and a laptop ownership scheme.
• A clear growth path as our HR service line scales: associate to advisor and beyond.