HR Administrator

Satellite Office; Pasig; On-site; PHP 360,000 - 480,000; Full time

Job summary

Satellite Office in the Philippines seeks an HR Support Officer responsible for day-to-day recruitment, onboarding, and compliance to keep employee processes running smoothly.

You’ll interact with Hiring Managers, Payroll, IT, and Security to ensure accuracy and timeliness, handling contracts, onboarding, and record-keeping with discretion and attention to detail.

Qualifications

• Experience in HR administration, shared services, or recruitment coordination.
• Proficient in HRIS and Microsoft Office with strong data accuracy.

Responsibilities

• Draft job ads, coordinate vacancy postings, arrange interviews, and manage candidate communications and references.
• Prepare employment contracts and onboarding documentation, and set up new starters across HR systems.
• Coordinate onboarding workflows with IT, Security, Facilities, and Finance.
• Prepare employment change documentation including status changes and reporting lines.
• Track compliance, probation reviews, and performance plan milestones; support audits and record reviews.
• Maintain accurate, confidential employee records across systems.
• Help standardise and improve HR templates, processes, and service delivery.

Skills

HR administration

Recruitment coordination

HR data accuracy

Multitasking

Communication

Discretion

Education

HR-related certificate/degree

Tools

HRIS

MS Office

Job description

Keep HR running like clockwork - for a growing, multi-site organisation

If you love the idea of being the person who keeps recruitment, onboarding, and compliance moving - accurately, on time, every time - this role is built for you. You'll be the reliable engine room of the HR function for a well-established, multi-site organisation that relies on sharp administration to keep its people processes running smoothly.

About the Role

As HR Support Officer, you'll own the day-to-day administration that keeps the employee lifecycle moving - from the moment a role is advertised through to onboarding, employee changes, and compliance record-keeping. It's a hands-on, detail-driven role at the centre of the HR function, working closely with hiring managers, HR Business Partners, Payroll, IT, and Security to make sure nothing falls through the cracks.

What You’ll Do

• Draft job ads, coordinate vacancy postings, arrange interviews, and manage candidate communications and reference checks

• Prepare employment contracts and onboarding documentation, and set up new starters across HR systems (including Rapid Global)

• Coordinate onboarding workflows with IT, Security, Facilities, and Finance so every new hire is ready on day one

• Prepare employment change documentation - status changes, title updates, reporting line changes, statements of service, and leave correspondence

• Track compliance requirements, probation reviews, and performance plan milestones, and support audits and record reviews

• Maintain accurate, confidential employee records and HR data across systems

• Help standardise and improve HR templates, processes, and service delivery

What You’ll Bring

• Experience: Background in HR administration, shared services, or recruitment coordination

• Systems: Comfortable working across HRIS and workflow systems, with strong Microsoft Office skills

• Precision: Sharp attention to detail and a genuine commitment to data accuracy

• Organisation: Able to juggle multiple priorities and consistently meet deadlines

• Communication: Excellent written and verbal communication, with a strong customer-service mindset

• Discretion: Comfortable handling confidential information with professionalism

Nice to Have

• A Certificate, Diploma, or Degree in Human Resources, Business Administration, or a related field is a plus (not required)

• Exposure to FMCG, manufacturing, or multi-site environments

What’s In It For You

• A genuinely varied role that touches every part of the employee lifecycle - great exposure if you're building a long-term HR career

• Real cross-functional collaboration with HR, Payroll, IT, Security, and Finance - not a siloed admin desk

• A stable, corporate office environment with an organisation that invests in getting HR process right

• Competitive salary, discussed during the interview