Operations Staff – Government Bidding

Private Advertiser; Quezon City; On-site; PHP 300,000 - 420,000; Full time

Benefits offered by this job

Government-mandated benefits

Company-sponsored medical insurance

Overtime pay

Job summary

Private Advertiser is seeking an organized Operations Staff to support government bidding activities, documentation, and compliance. You will coordinate with internal teams and government agencies to ensure bid requirements are complete and submitted on time.

Role involves preparing bid documentation, coordinating with Supply Chain, Accounting, Logistics, and Sales, and maintaining records of submissions. Onsite in Quezon City with a Monday–Friday day shift.

Qualifications

• Bachelor’s degree or equivalent in a relevant field.
• Strong ability to prepare technical, compliance, and bid-related documents.
• Excellent English comprehension and professional written communication.

Responsibilities

• Prepare, compile, and manage complete documentation for government bids, tenders, and offers.
• Coordinate with Supply Chain, Accounting, Logistics, and Sales to gather required information.
• Monitor bid schedules and ensure all requirements are completed and submitted on time.
• Prepare contract, delivery, and post-award documentation for awarded bids.
• Maintain auditable records of bid documents, submissions, and official correspondence.
• Prepare operational and compliance reports related to government bidding activities.
• Coordinate with government offices regarding bid submissions, clarifications, and compliance requirements.
• Represent the company during pre-bid conferences, bid openings, and related proceedings.
• Assist in processing permits, licenses, and regulatory requirements for awarded contracts.
• Monitor government procurement advisories and regulatory updates.
• Support meetings and engagements related to government bids and contracts.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Government bidding experience

Education

College degree in Education/Operations Management/Industrial Engineering/Business Admin or related field

Job description

Operations Staff – Government Bidding

Work Location: Quezon City
Work Setup: Onsite
Work Schedule: Monday–Friday | Day Shift

Job Summary

We are looking for an organized and detail-oriented Operations Staff to support government bidding activities, documentation, compliance, and coordination. The role will work closely with internal teams and government agencies to ensure bid requirements are complete, accurate, and submitted on time.

Key Responsibilities

Government Bidding & Operations

• Prepare, compile, and manage complete documentation for government bids, tenders, and offers.


• Coordinate with Supply Chain, Accounting, Logistics, and Sales teams to gather and consolidate required information.


• Monitor bid schedules and ensure all requirements are completed and submitted within deadlines.


• Prepare contract, delivery, and post-award documentation for awarded bids.


• Maintain organized and auditable records of bid documents, submissions, and official correspondence.


• Prepare operational and compliance reports related to government bidding activities.

Government Coordination & Compliance

• Coordinate with government offices and agencies regarding bid submissions, clarifications, and compliance requirements.


• Represent the company, when required, during pre-bid conferences, bid openings, and other bidding proceedings.


• Assist in processing and following up on permits, licenses, and regulatory requirements related to awarded contracts.


• Monitor government procurement advisories, bid bulletins, and regulatory updates.


• Support management during meetings, presentations, and engagements related to government bids and contracts.

Qualifications

• College graduate in Education, Operations Management, Industrial Engineering, Business Administration, or a related field.


• Strong skills in preparing technical, compliance, and bid-related documents.


• Excellent English comprehension and professional written communication skills.


• Able to manage multiple requirements and meet strict deadlines.


• Experience in government bidding, tender preparation, or compliance documentation is an advantage.


• Strong coordination and communication skills.


• Organized, detail-oriented, and results-driven.


• Driving skills with a valid driver's license are an advantage.

Work Arrangement

• Location: Quezon City


• Setup: Onsite


• Schedule: Monday–Friday


• Shift: Day Shift

Benefits

• Government-mandated benefits


• Company-sponsored medical and accident insurance


• Performance-based incentives for successful bid participation and awarded government contracts


• Overtime pay