Bid Management Assistant

Mgenesis; Mandaluyong; Hybrid; PHP 279,000 - 390,600; Full time

Benefits offered by this job

Vacation Leave

Sick Leave

Birthday Leave

HMO upon regularization

In-house Training & Certifications

Great pay & incentives

Life Insurance coverage upon hire

Job summary

A prominent firm in bidding support is seeking a candidate to assist in the end-to-end bidding process. This role involves supporting bid coordination, preparing documents, and ensuring compliance with client and company standards. The ideal candidate should have a bachelor's degree in a relevant field and strong communication skills. The company offers benefits including vacation and sick leave, HMO, and a hybrid work arrangement.

Qualifications

• Familiarity with bidding coordination is preferred but not required.

Responsibilities

• Assist in preparing, submitting, and tracking bids.
• Organize bid proposal documentation for clarity and accuracy.
• Serve as point of contact between internal teams and external stakeholders.
• Ensure all bids meet company policies, client requirements, and legal standards.
• Maintain bidding documentation for future reference.

Skills

Strong written and verbal communication skills

Ability to produce clear, concise documents

Education

Bachelor’s degree in Business, Project Management, Procurement, or related field

Job description

Level:Rank and file

Employment Type:Full-time, Permanent

Location:Mandaluyong

Schedule:Monday to Friday

Job Summary:

This role is responsible for supporting the end-to-end bidding process, from preparing and submitting proposals to tracking progress and ensuring compliance with client and company requirements.

Duties & Responsibilities

Bid Coordination & Support:

• Assist in preparing, submitting, and tracking bids, ensuring all documentation meets client specifications and company standards.
• Collaborate with internal teams (sales, legal, finance, procurement) to gather necessary materials for bids.
• Maintain accurate records and ensure deadlines are met.

Bid Proposal Documentation:

• Organize bid proposal documentation, ensuring completeness and accuracy.
• Draft, proofread, and format proposal content to ensure clarity and consistency.
• Coordinate the review process, collecting input from relevant departments.

Problem Identification & Issue Resolution:

• Identify potential challenges during the bidding process and escalate to senior team members.
• Suggest solutions within established guidelines when issues arise.

Stakeholder Communication & Liaison:

• Serve as the point of contact between internal teams and external stakeholders (clients, vendors).
• Update teams on bid status, deadlines, and actions required.
• Assist in managing external relationships to ensure smooth communication.

Bid Compliance & Tracking:

• Ensure all bids meet company policies, client requirements, and legal standards.
• Track bid progress and provide regular status updates.
• Maintain a system to monitor multiple bids simultaneously.

Process Improvement Support:

• Participate in discussions on process improvements and contribute feedback based on experience.
• Assist in developing templates and tools to streamline the bidding process.

Reporting & Documentation:

• Maintain bidding documentation for future reference.
• Provide reports on bid status, key metrics, and outcomes to senior management.
• Assist with post-bid analysis and performance reviews.

Qualifications:

• Bachelor’s degree in Business, Project Management, Procurement, or related field, or equivalent experience.
• Familiarity with bidding coordination is preferred but not required.
• Strong written and verbal communication skills.
• Ability to produce clear, concise documents and correspondence.

Benefits:

• Vacation Leave
• Sick Leave
• Birthday Leave
• HMO upon regularization
• 5-day work week only
• Sick leave convertible into cash
• In-house Training & Certifications
• Great pay & incentives
• Hybrid Work Arrangement
• Life Insurance coverage upon hire