Operations Coordinator

The VITO Group; Santa Rosa; On-site; PHP 279,000 - 424,000; Full time

Job summary

The VITO Group is seeking an Operations Coordinator for a project-based role in Sta Rosa City, Laguna. You will support day-to-day service operations across multiple stations, handling administrative tasks, customer communications, billing, and logistics with internal teams and overseas partners.

Ideal candidates have a Bachelor’s degree and 1–2 years in related roles, strong Excel skills, and proven ability to work independently across locations.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• 1–2 years in operations, administration, service coordination, or customer service.
• Advanced Microsoft Office skills, especially Excel, data analysis, reporting, and PivotTables.
• Strong communication and organizational skills; able to manage multiple deadlines.
• Ability to work independently across multiple locations.

Responsibilities

• Monitor service tasks, customer POs, payments, and inquiries.
• Prepare quotations and ensure timely submission of service reports and documents.
• Coordinate billing, invoicing, and equipment records with Finance.
• Manage tools, training logistics, uniforms, cash advances, expenses, and requisitions.
• Coordinate with customers, internal teams, stations, and overseas partners.

Skills

Excel

Data analysis

Reporting

Communication

Coordination

Administrative skills

Education

Bachelor’s degree in Business Administration

Job description

Employment Type: Project Based (5 months)

Job Overview

Responsible for supporting day-to-day service operations across our Central, North, and South stations. The role involves administrative coordination, documentation, customer communication, billing and revenue monitoring, logistics support, and coordination with internal teams and overseas partners.

Key Responsibilities

• Monitor service tasks, customer POs, payments, and inquiries.
• Prepare quotations and ensure timely submission of service reports and documents.
• Coordinate billing, invoicing, and equipment records with Finance.
• Manage tools, training logistics, uniforms, cash advances, expenses, and requisitions.
• Coordinate with customers, internal teams, stations, and overseas partners.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• 1–2 years of experience in operations, administration, service coordination, or customer service.
• Advanced Microsoft Office skills, especially Excel, data analysis, reporting, and PivotTables.
• Strong communication, coordination, and administrative skills.
• Organized, detail-oriented, and able to manage multiple deadlines.
• Strong problem-solving skills with good follow-through.
• Able to work independently across multiple locations.

Work Details

Location: Sta Rosa City, Laguna
Schedule:5 days a week
Mon 7:45 AM - 6:15 PM
Tues-Fri 7:45 AM - 5:00 PM