Operations Assistant/ Executive Assistant

Limketkai Sons, Inc.; Cagayan de Oro; On-site; PHP 279,000 - 446,000; Full time

Benefits offered by this job

Additional leave

Company Christmas gift

Company events

Employee discount

Opportunities for promotion

Paid training

Job summary

Limketkai Sons, Inc. is seeking an Executive Assistant to provide high-level administrative and operational support to the Assistant Mall Manager.

You will coordinate schedules, meetings, communications, and reports, acting as a liaison with tenants, suppliers, employees, and visitors. The ideal candidate is highly organized, proactive, and professional, with 2–3 years of executive/administrative experience and strong MS Office skills.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• 2–3 years of experience in an executive or administrative assistant role.
• Strong organizational, communication, and interpersonal skills.
• High attention to detail and ability to handle multiple tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and exercise sound judgment.
• Trustworthy, discreet, and professional in handling confidential information.

Responsibilities

• Manage the calendar of the Assistant Mall Manager, including scheduling meetings, appointments, and events.
• Prepare and review reports, memos, presentations, and correspondence for internal and external distribution.
• Coordinate meetings, take minutes, and follow up on action items.
• Act as a point of contact between the Assistant Mall Manager and tenants, suppliers, employees, and visitors.
• Monitor deadlines and project milestones; ensure timely follow-through.
• Assist in managing confidential and sensitive information with discretion.
• Organize and maintain physical and electronic filing systems.
• Support the Assistant Mall Manager in administrative and project-related tasks.
• Coordinate with various mall departments and external partners as required.
• Perform other duties as may be assigned from time to time.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

MS Office proficiency

Independent work

Discretion

Professionalism

Education

Bachelor’s degree in Business Administration/Management

Tools

Microsoft Office

Job description

Job Summary:

The Executive Assistant provides high-level administrative and operational support to the Assistant Mall Manager. This role is responsible for ensuring the smooth coordination of schedules, meetings, communications, and reports, and serves as a key liaison between the Assistant Mall Manager and internal/external stakeholders. The ideal candidate is organized, proactive, and highly professional.

Key Responsibilities:

• Manage the calendar of the Assistant Mall Manager, including scheduling meetings, appointments, and events

• Prepare and review reports, memos, presentations, and correspondence for internal and external distribution

• Coordinate meetings, take minutes, and follow up on action items

• Act as a point of contact between the Assistant Mall Manager and tenants, suppliers, employees, and visitors

• Monitor deadlines and project milestones; ensure timely follow-through

• Assist in managing confidential and sensitive information with discretion

• Organize and maintain physical and electronic filing systems

• Support the Assistant Mall Manager in administrative and project-related tasks

• Coordinate with various mall departments and external partners as required

• Perform other duties as may be assigned from time to time

Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field

• Minimum of 2–3 years of experience in an executive or administrative assistant role

• Strong organizational, communication, and interpersonal skills

• High attention to detail and the ability to handle multiple tasks

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Ability to work independently and exercise sound judgment

• Trustworthy, discreet, and professional in handling confidential information

Job Type: Full-time

Benefits:

• Additional leave

• Company Christmas gift

• Company events

• Employee discount

• Opportunities for promotion

• Paid training

Language:

• English (Preferred)

Work Location: In person