General Support Staff

Koko Mart Trading Inc.; Kawit; On-site; PHP 279,000 - 446,000; Full time

Job summary

Koko Mart Trading Inc. is seeking an Administrative Assistant to support administrative operations, government compliance, documentation control, procurement, and office management.

The role ensures accurate record management and adherence to company policies and regulatory requirements, coordinating with government agencies and vendors to complete compliance tasks. Ideal candidate has a bachelor’s degree, 1–2 years of related experience, and strong organizational and communication skills.

Qualifications

• Bachelor’s degree or higher is required.
• 1–2 years in administration or executive support is preferred.
• Experience with store operations, government permits, procurement, document control or vendor coordination is a plus.

Responsibilities

• Maintain organized filing systems and document control.
• Prepare and disseminate official communications and memorandums.
• Organize meetings and manage official groups/channels.
• Coordinate procurement and office supplies; support equipment and facilities.
• Maintain fixed asset records and related documentation.
• Monitor administrative expenses and process reimbursements.
• Coordinate with vendors and government agencies for compliance tasks.
• Support workplace environment initiatives and employee recognition displays.
• Prepare administrative reports and trackers as required.
• Ensure compliance with procedures and company standards.

Skills

Organizational skills

Attention to detail

Communication

Multitasking

Independent work

Confidentiality

Education

Bachelor's degree or above

Tools

Microsoft Office

Google Workspace

Job description

Position Overview

We are looking for a highly organized and detail-oriented Administrative Assistant to support the company's administrative operations, government compliance, documentation control, procurement, office management, and workplace coordination.This role ensures the efficient execution of administrative processes, accurate record management, and compliance with company policies and regulatory requirements. The position is responsible for processing and monitoring business permits, licenses, annual renewals, and other government compliance requirements, while coordinating with government agencies, building management, landlords, and external vendors to ensure the timely completion of administrative requirements.

Key Responsibilities

• Maintain organized physical and digital filing systems, controlled documents, document masterlists, and company records.

• Prepare, manage, and disseminate company memorandums, notices, advisories, and official communications.

• Organize meetings and maintain official communication groups.

• Monitor office supplies, coordinate procurement, and support office equipment and facility maintenance.

• Maintain fixed asset records, including inventory, issuance, transfer, and disposal documentation.

• Monitor administrative expenses and process reimbursement requests.

• Coordinate with vendors and service providers for administrative and operational requirements.

• Support workplace environment initiatives, including office organization, decorations, and employee recognition displays.

• Prepare administrative reports, trackers, and documentation as required.

• Ensure compliance with administrative procedures and company standards.

Qualifications

Education

• Bachelor's degree or above

Experience

• 1-2 years of experience in administration or as an executive assistant, or experience coordinating general office operations (required).

• Experience in retail operations, store administration, government permits processing, procurement, document control, or vendor coordination is an advantage.

• Experience supporting store openings or multi-branch operations is highly preferred.

Skills & Competencies

• Strong organizational and documentation skills.

• Excellent attention to detail and accuracy in handling records.

• Proficient in Microsoft Office and Google Workspace.

• Good communication, coordination, and problem-solving skills.

• Ability to manage multiple priorities and meet deadlines.

• Ability to work independently with minimal supervision.

• High level of integrity and confidentiality in handling company information.