Assistant

Jamoner Bookkeeping Services; Davao del Sur; On-site; PHP 200,880 - 279,000; Full time

Job summary

A bookkeeping service provider is seeking a highly organized Assistant to support daily operations. The role includes performing administrative and clerical tasks in a fast-paced environment. Candidates should have strong communication skills and proficiency in office software. A high school diploma is required, with preferred experience in a similar role. Responsibilities also include managing schedules and handling data entry tasks.

Qualifications

• Previous experience in an administrative or assistant role is preferred.
• Positive attitude and professional demeanor.
• Ability to work independently and in a team.

Responsibilities

• Support daily operations by performing administrative tasks.
• Manage schedules, arrange meetings, and coordinate appointments.
• Handle basic data entry, filing, and report preparation.

Skills

Strong proficiency in office software

Excellent written and verbal communication

Strong organizational skills

Detail-oriented

Basic data entry and filing

Strong time-management skills

Discretion in handling confidential information

Education

High school diploma or equivalent

Certification in business administration

Tools

Microsoft Office Suite

Google Workspace

Job description

We are seeking a highly organized and proactive Assistant to join our team. The Assistant will support the daily operations by performing a variety of administrative, clerical, and organizational tasks to help the team achieve its goals. The ideal candidate will have strong communication skills, a keen attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Education and Experience:

• High school diploma or equivalent required; additional education or certification in business administration, office management, or a related field is a plus.
• Previous experience in an administrative or assistant role is preferred but not mandatory.

Skills and Abilities:

• Strong proficiency in office software (e.g., Microsoft Office Suite, Google Workspace, etc.) and office equipment (e.g., printers, fax machines).
• Excellent written and verbal communication skills for interacting with colleagues, management, and clients.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Detail-oriented with a focus on accuracy in completing tasks and maintaining records.
• Ability to manage schedules, arrange meetings, and coordinate appointments.
• Ability to handle basic data entry, filing, and report preparation.
• Ability to work independently with minimal supervision, while also being a collaborative team player.
• Strong time-management skills, with the ability to meet deadlines and stay organized under pressure.
• Discretion in handling confidential information and maintaining professionalism in all tasks.

Personal Traits:

• Proactive, self-motivated, and eager to learn.
• Reliable, punctual, and dependable with a strong work ethic.
• Positive attitude and professional demeanor when interacting with internal and external stakeholders.
• Strong problem-solving skills and adaptability to handle changing priorities or tasks.
• Ability to work in a fast-paced environment with shifting demands.

Physical Requirements:

• Ability to sit for long periods while working at a desk or computer.
• Ability to lift and carry light office materials or supplies (up to 25 lbs) when necessary.
• Ability to perform general office tasks, such as answering phones, managing paperwork, and using office equipment.

Working Conditions:

• Office-based role with a standard workweek, though flexibility in hours may be required during peak times or special projects.
• May require occasional travel for errands or meetings, depending on the job’s specific responsibilities.
• Ability to handle multiple responsibilities and adapt to a dynamic work environment.
• These requirements ensure the Assistant is capable of providing effective administrative support, contributing to the smooth running of the office, and assisting with various tasks to meet organizational goals.