Admin Assistant

HR Primo Management Services; Metro Manila; On-site; PHP 150,000 - 230,000; Full time

Job summary

HR Primo Management Services in Metro Manila seeks a highly organized Administrative Assistant to provide efficient administrative support. The role involves handling schedules, reports, correspondence, and coordinating across teams while maintaining confidential records.

The candidate should have 1–2 years of relevant experience, strong communication skills, and proficiency in MS Office and digital collaboration tools. This is a full-time position based in-office.

Qualifications

• Bachelor’s degree in Business Administration, Office Management, Communication, or related field.
• 1–2 years in Administrative Assistant, Office Assistant, Secretary, or related roles.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficient in MS Office and digital collaboration tools.
• Able to multitask, prioritize, and work under pressure.
• Strong attention to detail and accuracy.
• Dependable, discreet, proactive, resourceful, and professional.
• Able to work independently while coordinating with different teams.

Responsibilities

• Manage daily administrative tasks, schedules, appointments, and meetings.
• Prepare reports, presentations, correspondence, and other office documents.
• Organize meetings, agendas, minutes, and follow-up actions.
• Handle calls, emails, inquiries, and general office communications.
• Assist in coordinating projects, tasks, and deadlines.
• Conduct basic research and prepare information or reports.
• Maintain accurate documentation, files, and confidential records.
• Coordinate with internal departments, clients, suppliers, and external stakeholders.
• Monitor office supplies, documents, and administrative requirements.
• Perform other administrative tasks as assigned.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Multitasking

Attention to detail

Independence

Professionalism

Education

Bachelor’s degree in Business Administration, Office Management, Communication, or related field

Tools

MS Office

Digital collaboration tools

Job description

Administrative Assistant

We are looking for a highly organized, professional, and dependable Administrative Assistant to provide efficient administrative and operational support to the team.

Key Responsibilities

• Manage daily administrative tasks, schedules, appointments, and meetings

• Prepare reports, presentations, correspondence, and other office documents

• Organize meetings, agendas, minutes, and follow-up actions

• Handle calls, emails, inquiries, and general office communications

• Assist in coordinating projects, tasks, and deadlines

• Conduct basic research and prepare necessary information or reports

• Maintain accurate documentation, files, and confidential records

• Coordinate with internal departments, clients, suppliers, and external stakeholders

• Monitor office supplies, documents, and other administrative requirements

• Perform other administrative tasks as assigned

Qualifications

• Bachelor’s degree in Business Administration, Office Management, Communication, or related field

• At least 1–2 years of experience in Administrative Assistant, Office Assistant, Secretary, or related administrative roles

• Strong organizational and time-management skills

• Excellent written and verbal communication skills

• Proficient in MS Office and digital collaboration tools

• Able to multitask, prioritize, and work effectively under pressure

• Strong attention to detail and accuracy

• Dependable, discreet, proactive, resourceful, and professional

• Able to work independently while coordinating effectively with different teams