Admin Assistant (CityMall Victorias)

DoubleDragon Properties Corp.; Victorias; On-site; PHP 167,000 - 290,000; Full time

Job summary

DoubleDragon Properties Corp. in the Philippines is seeking a detail-oriented clerical assistant to organize and maintain files, prepare correspondence, and support daily mall operations.

You will handle routine office tasks, review billings for accuracy, conduct inspections as needed, and assist the Mall Supervisor with deadlines and compliance. Strong communication, IT skills, and integrity are essential.

Qualifications

• Strong interpersonal and communication skills.
• Proficient in computer applications.
• Ability to exhibit confidentiality, discretion, and integrity in all aspects of the job.
• Strong degree of initiative and judgement.

Responsibilities

• Organize and maintain files and records.
• Prepare and edit correspondence, reports, and presentations.
• Perform related clerical tasks such as photocopying, faxing, scanning, printing, mailing, and sorting mail.
• Ensure that an adequate amount of office supplies is on stock reorder levels.
• Assist the Mall Supervisor/Mall Engineer for monitoring government requirements and deadlines.
• Review all billings from contractors and suppliers to ensure accuracy before sending to Head Office.
• Conduct ocular inspections at the mall premises to assist the Mall Supervisor and note deviations.
• Attend regular operations meetings and record minutes for future reference.
• Be familiar and aware with technical aspects of the mall.

Skills

Strong interpersonal and communication

Proficient in computer applications

Confidentiality and integrity

Initiative and judgement

Education

Bachelor's/College Degree (any field)

Job description

Job Description:

• Organize and maintain files and records.

• Prepare and edit correspondence, reports, and presentations.

• Perform related clerical tasks such as photocopying, faxing, scanning, printing, mailing, and sorting mail.

• Ensure that an adequate amount of office supplies is on stock reorder levels.

• Assists the Mall Supervisor/Mall Engineer for monitoring of the government requirements as well as awareness for the compliance of the aforesaid required documents deadlines.

• Review all billings from contractors and suppliers to ensure accuracy before sending it to Head Office.

• Conduct ocular inspections at the mall premises as necessary in order to help Mall Supervisor during his/her absence and advise the Mall Supervisor regarding the noted deviation.

• Attend the regular operations meetings in order to keep updated of the day-to-day operations of the mall, ensure that minutes of the meeting are properly recorded and documented for future references.

• Be familiar and aware with technical aspects of the mall

Required Skills:

• Strong interpersonal and communication skills

• Proficient in computer applications

• Ability to exhibit confidentiality, discretion, and integrity in all aspects of the job

• Strong degree of initiative and judgement

Educational Background:

• Candidate must posses at least Bachelor's/ College Degrees, any field

Preferred Skills but not Necessary:

• Ability to multitask, meet multiple deadlines simultaneously

• Operational knowledge of printers, photocopiers, laminators & fax machines

• Ability to troubleshoot office equipment problems, when required

• Aptitude for working with numbers with a high degree of accuracy

• Able to problem solve effectively when required