Operations Assistant

Premiumbikes Corporation; Quezon City; On-site; PHP 279,000 - 391,000; Full time

Job summary

Premiumbikes Corporation is seeking an organized administrative professional to provide comprehensive support to Operations Managers. You will schedule meetings, prepare correspondence, and maintain records while handling operational and accounting documents with precision.

You will also perform initial invoice checks, liaise with branches and departments, and maintain trackers and reports. Timely follow-ups on deadlines and action items will ensure smooth daily operations in our Manila office.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, or a related field.
• At least 6 months of experience in administrative, secretarial, operations, or accounting support.
• Proficient in Microsoft Office with strong communication and coordination skills.

Responsibilities

• Provide administrative and secretarial support to Operations Managers, including scheduling meetings and maintaining records.
• Receive, organize, and file operational and accounting documents.
• Initial checking of invoices, billing statements, payment requests, reimbursements, cash advances, and liquidation reports.
• Coordinate with branches, suppliers, Accounting, Finance, and other departments regarding documents.
• Maintain trackers and prepare reports, meeting minutes, and presentations.
• Monitor deadlines, schedules, and action items with timely follow-ups.

Skills

Detail-oriented

Organized

Communication skills

Coordination skills

Education

Bachelor's degree in Business Administration, Office Administration, or a related field

Tools

Microsoft Office

Job description

Key Responsibilities:

• Provide administrative and secretarial support to the Operations Managers, including scheduling meetings, preparing correspondence, and maintaining records.


• Receive, organize, monitor, and properly file operational and accounting-related documents.


• Perform initial checking of invoices, billing statements, payment requests, reimbursements, cash advances, liquidation reports, and supporting documents for completeness and accuracy.


• Coordinate with branches, suppliers, Accounting, Finance, and other departments regarding pending, incomplete, or incorrect documents.


• Maintain trackers and prepare reports, meeting minutes, presentations, and other operational or administrative documents as required.


• Monitor deadlines, schedules, and action items and provide timely follow-ups to concerned personnel to support smooth day-to-day operations.

Qualifications:

• Bachelor's degree in Business Administration, Office Administration, or a related field.


• Preferably with at least 6 months of experience in administrative, secretarial, operations, or accounting support functions.


• Detail-oriented, organized, and proficient in Microsoft Office, with good communication and coordination skills.