Operations Assistant

Smartpark Systems Solutions, Inc.; Makati; On-site; PHP 279,000 - 390,600; Full time

Job summary

A technology solutions company in Makati, Philippines, is seeking an Administrative Support professional to assist the Operations Manager. Key responsibilities include managing administrative tasks, facilitating meetings, and processing invoices. The ideal candidate holds a bachelor's degree in a relevant field and possesses strong communication skills. Experience in administrative roles is a plus.

Qualifications

• 4-year bachelor's degree in Business Administration, Operations Management, or any business-related course.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
• 1-2 year experience with administrative tasks is a plus.

Responsibilities

• Provide day-to-day administrative assistance to the Operations Manager.
• Coordinate and manage paperwork, ensuring all files and documents are up to date and properly organized.
• Compile and consolidate various operational reports ensuring accuracy.
• Facilitate daily coordination meetings, ensuring key action items are addressed.
• Process and review incoming invoices for accuracy and compliance.

Skills

Excellent verbal and written communication skills

Proficient in Microsoft Office Suite

Education

4-year bachelor's degree in Business Administration or related field

Job description

Administrative Support:

• Provide day-to-day administrative assistance to the Operations Manager.
• Coordinate and manage paperwork, ensuring all files and documents are up to date and properly organized.

Report Consolidation:

• Compile and consolidate various operational reports (monthly business review template, Mancomm reports, etc.).
• Ensure reports are accurate, complete, and delivered on time.

Daily Meetings:

• Facilitate daily coordination meetings (DCMs), ensuring key action items are addressed.
• Take meeting notes and follow up on assigned tasks or decisions.
• Ensure communication and updates flow smoothly across different teams.

Invoice Processing:

• Process and review incoming invoices to ensure they are accurate and compliant with company policies.
• Maintain records of all invoices and ensure timely submission for payment.

Qualifications:

• 4-year bachelor's degree in Business Administration, Operations Management, or any business-related course.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
• 1-2 year experience with administrative tasks is a plus.