Administrative Assistant

The Circle Group, Inc.; Philippines; On-site; PHP 180,000 - 240,000; Full time

Job summary

The Circle Group, Inc. is seeking an Office & Administrative Support professional in the Philippines to manage day-to-day office operations, organize records, and assist HR, accounting, and operations teams.

This on-site role requires strong organizational skills and meticulous attention to detail. Candidates should have 1–3 years of related experience, be proficient in Microsoft Office, and demonstrate proactive communication.

Qualifications

• 1–3 years of experience in an administrative, clerical, or office support role.
• Must be available for full-time On-Site work.
• Proficient in Microsoft Office (Excel, Word) and basic office software.
• Strong organizational skills, sharp attention to detail, good verbal/written communication, and a proactive attitude.

Responsibilities

• Oversee smooth day-to-day office functions, including managing office supplies, inventory, and equipment maintenance.
• Organize, maintain, and update digital and physical files, records, databases, and company documents accurately.
• Prepare, compile, and sort documents for data entry, ensuring high accuracy and attention to detail.
• Handle incoming phone calls, emails, and visitor inquiries, routing them to the appropriate department or team member.
• Assist in scheduling appointments, organizing internal meeting rooms, and preparing necessary materials or refreshments.
• Receive, sort, and distribute incoming mail, packages, and deliveries, while coordinating outgoing couriers.
• Assist in managing petty cash requests, compiling receipts, and preparing basic expense reports for accounting.
• Provide general administrative assistance to HR, accounting, or operational teams as needed during peak periods or special events.

Skills

Organizational skills

Attention to detail

Verbal/written communication

Proactive attitude

Tools

Microsoft Office

Excel

Word

Job description

Key Responsibilities

Office & Administrative Support

• Oversee smooth day-to-day office functions, including managing office supplies, inventory, and equipment maintenance.

• Organize, maintain, and update digital and physical files, records, databases, and company documents accurately.

• Prepare, compile, and sort documents for data entry, ensuring high accuracy and attention to detail.

Coordination & Communication

• Handle incoming phone calls, emails, and visitor inquiries, routing them to the appropriate department or team member.

• Assist in scheduling appointments, organizing internal meeting rooms, and preparing necessary materials or refreshments.

• Receive, sort, and distribute incoming mail, packages, and deliveries, while coordinating outgoing couriers.

Operational & Financial Assistance

• Assist in managing petty cash requests, compiling receipts, and preparing basic expense reports for accounting.

• Provide general administrative assistance to HR, accounting, or operational teams as needed during peak periods or special events.

Key Requirements / Qualifications

• 1–3 years of experience in an administrative, clerical, or office support role.

• Must be available for full-time On-Site work.

• Proficient in Microsoft Office (Excel, Word) and basic office software.

• Strong organizational skills, sharp attention to detail, good verbal/written communication, and a proactive attitude.