Operations and Administrative Analyst

Philippine Allied Enterprises Corporation; Makati; Vor Ort; PHP 350.000 - 550.000; Vollzeit

Zusammenfassung

Philippine Allied Enterprises Corporation is seeking an Executive Assistant to support the Managing Director's Office with administrative, clerical, analytical, research, and coordination duties. You will assist with executive activities, records, meetings, communications, and operational reporting.

You will manage calendars, prepare reports and presentations, track action items, and coordinate cross-department submissions, ensuring timely follow-ups and confidentiality in handling sensitive

Qualifikationen

• Bachelor's degree or equivalent in business/admin-related field.
• Strong organisational and coordination abilities.
• Excellent written and verbal communication skills.
• Strong analytical and research capabilities.
• High attention to detail and discretion with sensitive information.

Aufgaben

• Manage calendars, schedules, meetings, and logistics for the MD’s office.
• Prepare correspondence, reports, executive documents, and presentations.
• Maintain accurate records management and filing systems.
• Record minutes, track action items, and follow up on due dates.
• Coordinate department submissions and deadlines across stakeholders.
• Analyze data and prepare proposals/recommendations for MD’s review.
• Prepare research reports and status updates as required.
• Perform general office administration and operational support duties.
• Support the Executive Director as assigned by the Executive Assistant to the MD.

Kenntnisse

Organisational skills

Communication skills

Analytical abilities

Discretion & confidentiality

Time management

Independent working

Ausbildung

Bachelor's degree in Business Administration/Office Administration/Management

Jobbeschreibung

About the role

Support the efficient operation of the Managing Director's Office by providing administrative, clerical, analytical, research, and coordination support. This role assists with executive activities, records, meetings, communications, operational reporting, and follow-through on key action items.

Key responsibilities

• Manage calendars, schedules, meetings, and logistics for the Office of the Managing Director.

• Create and prepare correspondence, reports, executive documents, and presentations as required.

• Maintain accurate records management and filing systems.

• Record meeting minutes, document action items and responsible persons, track due dates, and follow up on completion status.

• Coordinate departmental submissions, communicate deadlines, consolidate inputs, and follow up on outstanding information.

• Compile and analyse operational and administrative data, summarise findings, and prepare proposals and recommendations for the Managing Director's review.

• Prepare research reports, bring-forward items, action item reports, project status reports, and other reports as required.

• Perform general office administration and operational support duties.

• Complete tasks related to the Executive Director as assigned by the Executive Assistant to the Managing Director.

• Perform other assigned tasks related to administrative and operational support for the Managing Director.

What we're looking for

• Bachelor's degree in Business Administration, Office Administration, Management, or a related field.

• Work experience in business administration, office administration, management, or a related field.

• Strong organisational and coordination skills, with the ability to manage schedules, records, deadlines, and follow-ups effectively.

• Excellent written and verbal communication skills, with the ability to prepare clear correspondence, reports, minutes, and executive documents.

• Strong analytical and research skills, including the ability to compile data, summarise findings, and develop well-structured recommendations.

• High attention to detail, discretion, and the ability to manage confidential executive and organisational information.

• Ability to prioritise multiple tasks, work independently, and collaborate effectiveably with departments & stakeholders.