Executive Assistant to Senior Management

Private Advertiser; Eastern Manila District; On-site; PHP 600,000 - 900,000; Full time

Job summary

Private Advertiser in Metro Manila is seeking a highly organized Executive Assistant to support senior management with administrative and operational tasks. You will manage calendars, coordinate meetings, handle communications, and prepare reports and presentations.

The ideal candidate has a Bachelor's degree and at least 5 years of experience in similar roles, excellent written and verbal communication, strong organizational and multitasking skills, and proficiency in MS Office.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or a related field.
• Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Excellent verbal and written communication skills.
• Strong organizational, time management, and multitasking abilities.
• Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Ability to handle confidential information with discretion.
• Detail-oriented and proactive with strong problem-solving skills.
• Ability to work independently and manage competing priorities.

Responsibilities

• Manage and maintain executives' calendars, appointments, and meeting schedules.
• Coordinate meetings, prepare agendas, and document meeting minutes and action items.
• Handle email correspondence, phone calls, and other communications on behalf of executives.
• Arrange business travel, accommodations, transportation, and itineraries.
• Prepare, review, and organize reports, presentations, correspondence, and other business documents.
• Monitor pending tasks, follow up on action items, and ensure timely completion of deliverables.
• Coordinate with internal departments, clients, and external stakeholders.
• Maintain organized filing systems and ensure the confidentiality of sensitive information.
• Provide general administrative and operational support as needed.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Multitasking

Education

Bachelor's degree in Business Administration/Management/Communications or related field

Tools

MS Office (Outlook, Word, Excel, PowerPoint)

Job description

About the role

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide administrative and operational support to senior management. The ideal candidate is resourceful, professional, and capable of managing multiple priorities while handling confidential information with discretion.

Key responsibilities

• Manage and maintain executives' calendars, appointments, and meeting schedules.
• Coordinate meetings, prepare agendas, and document meeting minutes and action items.
• Handle email correspondence, phone calls, and other communications on behalf of executives.
• Arrange business travel, accommodations, transportation, and itineraries.
• Prepare, review, and organize reports, presentations, correspondence, and other business documents.
• Monitor pending tasks, follow up on action items, and ensure timely completion of deliverables.
• Coordinate with internal departments, clients, and external stakeholders.
• Maintain organized filing systems and ensure the confidentiality of sensitive information.
• Provide general administrative and operational support as needed.

About you

• Bachelor's degree in Business Administration, Management, Communications, or a related field.
• At least 5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role.
• Excellent verbal and written communication skills.
• Strong organizational, time management, and multitasking abilities.
• Proficient in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.
• Ability to handle confidential information with professionalism and discretion.
• Strong attention to detail, initiative, and problem-solving skills.
• Ability to work independently and manage competing priorities effectively.