Executive Assistant

Autokid Subic Trading Corp; Quezon City; On-site; PHP 300,000 - 520,000; Full time

Job summary

Autokid Subic Trading Corp in Metro Manila, Philippines, seeks an organized Executive Assistant to support senior leaders with scheduling, communications, and document preparation. The role focuses on coordinating meetings, managing confidential information, and ensuring smooth executive operations.

Ideal candidates have 1–2 years of experience in an administrative role, strong attention to detail, and proficiency with MS Office, email and calendar management.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• 1–2 years of experience as an Executive Assistant, Personal Assistant, or in an administrative role.
• Strong organisational skills and attention to detail.
• Proficiency in Microsoft Office applications, email management, calendar scheduling, and document preparation.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and the ability to coordinate effectively with different stakeholders.
• Flexible, proactive, trustworthy, and capable of handling confidential information appropriately.
• Ability to work under pressure, manage competing priorities, and meet deadlines.

Responsibilities

• Manage executive calendars, appointments, and schedules.
• Coordinate meetings, prepare agendas and documents, and track follow-up actions.
• Prepare reports, presentations, correspondence, and other business documents.
• Manage email communications and help prioritise incoming requests.
• Handle confidential matters with discretion and professionalism.
• Coordinate information and activities across internal teams and external contacts.
• Maintain organised administrative records and support day-to-day office requirements.
• Work proactively under pressure and provide additional support during extended hours when necessary.

Skills

Calendar management

MS Office proficiency

Email management

Communication skills

Attention to detail

Education

Bachelor's degree in Business Administration/Management or related field

Job description

About the role

We are seeking a highly organised and dependable Executive Assistant to provide administrative and coordination support to senior leaders. This role will manage schedules, communications, meetings, reports, and confidential information while helping ensure the smooth and efficient operation of executive activities.

Key responsibilities

• Manage executive calendars, appointments, and schedules.
• Coordinate meetings, prepare agendas and documents, and track follow-up actions.
• Prepare reports, presentations, correspondence, and other business documents.
• Manage email communications and help prioritise incoming requests.
• Handle confidential matters with discretion and professionalism.
• Coordinate information and activities across internal teams and external contacts.
• Maintain organised administrative records and support day-to-day office requirements.
• Work proactively under pressure and provide additional support during extended hours when necessary.

What we're looking for

• Bachelor's degree in Business Administration, Management, or a related field.
• At least 1–2 years of experience as an Executive Assistant, Personal Assistant, or in an administrative role.
• Strong organisational skills and excellent attention to detail.
• Proficiency in Microsoft Office applications, email management, calendar scheduling, and document preparation.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and the ability to coordinate effectively with different stakeholders.
• Flexible, proactive, trustworthy, and capable of handling confidential information appropriately.
• Ability to work under pressure, manage competing priorities, and meet deadlines.