Operations Administrative Officer

City Sports Club Cebu, Inc.; Cebu City; On-site; PHP 312,000 - 469,000; Full time

Job summary

City Sports Club Cebu, Inc. is seeking an administrative professional to support the General Manager in Cebu City, Philippines.

The role involves receiving and screening calls, arranging conference calls, coordinating meetings, preparing agendas, handling confidential correspondence, and reserving conference rooms. The incumbent will act as a liaison between the GM's office and internal/external contacts, assist in producing monthly reports and board presentations, record and distribute meeting

Responsibilities

• Provides administrative support for the General Manager, including receiving and screening calls, arranging conference calls, preparing agendas, confidential correspondence, and reserving conference rooms.
• Acts as liaison between the GM's office and internal/external contacts.
• Performs special projects, creates statistical reports, and updates manuals as requested by the General Manager.
• Locates and attaches files to correspondence for the GM.
• Assists in producing and distributing monthly reports and PowerPoint presentations to the Board of Directors.
• Attends daily briefing, records, transcribes, and distributes meeting minutes to concerned parties.
• Documents action items and follow-up activities, coordinates actions, and tracks/report status.
• Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
• Works independently on special projects as needed.

Job description

• Provides administrative support for the General Manager to include receiving and screening calls, arranging conference calls, receiving visitors, coordinating and arranging meetings, preparing agendas, and confidential correspondence, reserving and preparing conference rooms.
• Act as Liaison between the GM's office and contacts both internal and external.
• Performs special projects, creates statistical reports, and updates manuals, as requested by the General Manager.
• Locates and attaches appropriate files to correspondence to be answered by the General Manager.
• Assists in the production and distribution of monthly reports and PowerPoint presentations to the Board of Directors;
• Attends daily briefing and promptly records, transcribes, and distributes minutes of meetings to concerned parties;
• Documents action items and follow-up activities from meetings, coordinates actions and tracks/ reports on status; and
• Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
• Works independently on special projects as needed.