Administrative Officer

i-cube Digital Solutions; Makati; On-site; PHP 201,000 - 335,000; Full time

Job summary

i-cube Digital Solutions in Makati is seeking an organized Administrative Assistant to oversee day-to-day office operations. You will handle filing, scheduling, correspondence, and maintain office inventory while supporting procurement and vendor coordination.

The role also covers HR documentation, onboarding support, contract records, and assisting with payroll coordination and monthly reporting. A detail-oriented candidate with strong communication will thrive in this fast-paced environment.

Responsibilities

• Oversee day-to-day administrative tasks: filing, scheduling, correspondence, and office inventory management.
• Assist in procurement of cleaning supplies, tools, and equipment with proper documentation and vendor coordination.
• Maintain accurate records of client contracts, billing, and compliance documents.
• Coordinate with operations and sales teams to support client service needs and project scheduling.
• Monitor and replenish office and cleaning stock levels; process purchase orders and liaise with suppliers.
• Assist with recruitment, onboarding, and administrative HR documentation for field and office personnel.
• Ensure licenses, certifications, and regulatory compliance documents are up-to-date.
• Support reporting processes and help prepare monthly reports, expense tracking, and payroll coordination.
• Implement and improve internal administrative processes for better efficiency.
• Handle communications, meetings, and logistics for internal and external stakeholders.

Job description

• Oversee and manage day-to-day administrative tasks, such as filing, scheduling, correspondence, and office inventory.
• Assist in procurement of cleaning supplies, tools, and equipment, ensuring proper documentation and vendor coordination.
• Maintain accurate and organized records of client contracts, billing, and compliance documents.
• Coordinate with operations and sales teams to support client service needs and project scheduling.
• Monitor and replenish office and cleaning stock levels; process purchase orders and liaise with suppliers.
• Assist with recruitment, onboarding, and administrative HR documentation for field and office personnel.
• Ensure that company licenses, certifications, and regulatory compliance documents are up-to-date.
• Support reporting processes and help prepare monthly reports, expense tracking, and payroll coordination.
• Implement and improve internal administrative processes for better efficiency.
• Handle communications, meetings, and logistics for internal and external stakeholders.