Office Manager

Private Advertiser; Makati; On-site; PHP 280,000 - 420,000; Full time

Job summary

Private Advertiser is seeking a dynamic administrator to oversee daily office operations, facilities compliance, and fleet management. The role includes coordinating procurement, vendor partnerships, travel arrangements, and event support, while maintaining records and ensuring timely reporting.

You will liaise with employees, vendors, and government agencies to resolve issues and ensure smooth operations. The position also covers admin reporting, asset tracking, and ensuring compliance across

Responsibilities

• Oversee daily office operations, ensuring facilities, equipment, utilities, and workplace services remain fully functional.
• Manage facilities compliance, building requirements, permits, safety standards, and timely payment of related obligations.
• Lead office maintenance, cleanliness, security, and vendor coordination, ensuring prompt resolution of facility-related concerns.
• Oversee company vehicle operations, including assets assigned to executives, shareholders, and business units.
• Ensure timely maintenance, registration, insurance, and repair activities to keep the fleet fully compliant and operational.
• Monitor vehicle utilization, fuel consumption, and fleet records, providing accurate updates to relevant stakeholders.
• Manage end-to-end purchasing activities, including supplier sourcing, quotation review, and timely processing of procurement requests.
• Monitor inventory levels of office and operational supplies, maintain accurate records, and ensure efficient stock replenishment and utilization.
• Oversee purchase order fulfillment, delivery coordination, receipt validation, and reporting of supply consumption and related expenses.
• Oversee vendor partnerships, evaluate suppliers, and manage vendor records.
• Oversee the timely renewal and tracking of company permits, registrations, insurance policies, contracts, and other compliance requirements.
• Maintain administrative records, templates, and mobile asset inventories while ensuring accurate monitoring and organization of company documents.
• Coordinate transportation and delivery requirements for employees, operational teams, and business-related documents, ensuring efficient service support.
• Oversee travel arrangements, messenger services, and cross-functional coordination with internal departments and external providers.
• Serve as the central contact for administrative inquiries from employees, vendors, government agencies, and facility partners, ensuring prompt issue resolution.
• Coordinate and execute company events while facilitating effective support and collaboration across departments and external stakeholders.
• Prepare and submit administrative reports while monitoring project progress, deliverables, and task completion against agreed timelines.
• Support operational compliance through petty cash administration and the execution of special assignments as directed by management.

Job description

DUTIES AND RESPONSIBILITIES:

1. Oversee daily office operations, ensuring facilities, equipment, utilities, and workplace services remain fully functional.

2. Manage facilities compliance, building requirements, permits, safety standards, and timely payment of related obligations.

3. Lead office maintenance, cleanliness, security, and vendor coordination, ensuring prompt resolution of facility-related concerns.

4. Oversee company vehicle operations, including assets assigned to executives, shareholders, and business units.

5. Ensure timely maintenance, registration, insurance, and repair activities to keep the fleet fully compliant and operational.

6. Monitor vehicle utilization, fuel consumption, and fleet records, providing accurate updates to relevant stakeholders.

7. Manage end-to-end purchasing activities, including supplier sourcing, quotation review, and timely processing of procurement requests.

8. Monitor inventory levels of office and operational supplies, maintain accurate records, and ensure efficient stock replenishment and utilization.

9. Oversee purchase order fulfillment, delivery coordination, receipt validation, and reporting of supply consumption and related expenses.

10. Oversee vendor partnerships, evaluate suppliers, and manage vendor records.

11. Oversee the timely renewal and tracking of company permits, registrations, insurance policies, contracts, and other compliance requirements.

12. Maintain administrative records, templates, and mobile asset inventories while ensuring accurate monitoring and organization of company documents.

13. Coordinate transportation and delivery requirements for employees, operational teams, and business-related documents, ensuring efficient service support.

14. Oversee travel arrangements, messenger services, and cross-functional coordination with internal departments and external providers.

15. Serve as the central contact for administrative inquiries from employees, vendors, government agencies, and facility partners, ensuring prompt issue resolution.

16. Coordinate and execute company events while facilitating effective support and collaboration across departments and external stakeholders.

17. Prepare and submit administrative reports while monitoring project progress, deliverables, and task completion against agreed timelines.

18. Support operational compliance through petty cash administration and the execution of special assignments as directed by management.