Executive Assistant

Faithm Printers and Services; Manila; On-site; PHP 279,000 - 391,000; Full time

Job summary

Faithm Printers and Services seeks an organized administrative professional to support the General Manager. The role involves handling documents, coordinating communications, and assisting with records and scheduling.

You will compose and proofread communications, research regulatory guidelines, and liaise with suppliers as directed. Strong attention to detail and multitasking are essential.

Qualifications

• Proficiency in written and verbal communication.
• Attention to detail and accuracy in documents.
• Ability to manage multiple tasks and calendars.

Responsibilities

• Work cooperatively with the General Manager and accept duties under their direction.
• Assist the General Manager in handling records related to the General Manager.
• Prepare, type, copy, and send documents required by the General Manager.
• Compose and proofread letters, bulletins, and documents for GM signature.
• Research topics to ensure regulatory compliance and guidelines.
• Gather information for planning and implementing GM-led projects.
• Schedule GM meetings and events and coordinate related adjustments.
• Attend GM meetings and collaborate with other managers and officers.
• Interact with suppliers and business partners as delegated by the GM.
• Perform other duties to support the GM and reduce workload.

Skills

Administrative support

Secretarial duties

Recordkeeping

Education

High school diploma or equivalent

Tools

MS Office

Email

Job description

1. Work cooperatively and efficiently hand in hand with and under the direction of the General Manager, accepting assigned duties, and under the overall direction of the General Manager.

2. The General Manager will provide direct supervision. Assist the General Manager in records directly pertaining to the General Manager.

3. Compose, compile, type, copy, and send or mail whatever documents are required by the General Manager, including communications and other necessary documents.

4. Compose and proofread articles, letters, bulletins, and other documents from other departments that the General Manager will sign to assure precise and concise communication.

5. Researches a variety of topics to ensure compliance with regulatory requirements and established guidelines;

6. Securing information necessary for planning and implementing projects as the General Manager determines and/or responds to requests.

7. Schedules meetings and events of the General Manager to make the necessary adjustments for the General Manager.

8. Attend and participate in the General Manager's meetings and work cooperatively with the other managers and officers of the Corporation.

9. Deals directly with the suppliers and business partners of the General Manager as may be delegated by the latter.

10. Performs such other duties as are customarily performed by an employee in a similar position and as would make the workload of the General Manager a lot lighter.