MALE OPERATIONS ASSISTANT

SHANG REGENCY HOTELS CORP.; Makati; On-site; PHP 234,000 - 357,000; Full time

Job summary

Shang Regency Hotels Corp. in Makati seeks an organized Administrative Assistant to support daily operations and administrative tasks.

You will coordinate schedules, meetings, appointments, and company activities, and prepare, organize, and maintain documents, reports, and records. Responsibilities include monitoring supplies, processing invoices, coordinating with suppliers and internal teams, tracking orders, and maintaining confidential information.

Responsibilities

• Assist with daily operational and administrative tasks.
• Coordinate schedules, meetings, appointments, and company activities.
• Prepare, organize, and maintain documents, reports, records, and files.
• Monitor office supplies, equipment, inventory, and other operational resources.
• Process purchase requests, invoices, receipts, and other administrative documents.
• Coordinate with suppliers, vendors, clients, and internal departments.
• Track orders, deliveries, shipments, and operational requirements.
• Prepare regular operational reports and update spreadsheets or databases.
• Monitor deadlines and follow up on pending tasks or requests.
• Assist in implementing and maintaining company policies and procedures.
• Support onboarding and administrative requirements for employees when needed.
• Handle emails, phone calls, inquiries, and routine correspondence.
• Identify operational issues and elevate them to the appropriate supervisor or manager.
• Help improve workflows and administrative processes for greater efficiency.
• Maintain confidentiality of company, employee, and client information.
• Perform other related duties as assigned by the Operations Manager or supervisor.

Job description

• Assist with daily operational and administrative tasks.

• Coordinate schedules, meetings, appointments, and company activities.

• Prepare, organize, and maintain documents, reports, records, and files.

• Monitor office supplies, equipment, inventory, and other operational resources.

• Process purchase requests, invoices, receipts, and other administrative documents.

• Coordinate with suppliers, vendors, clients, and internal departments.

• Track orders, deliveries, shipments, and operational requirements.

• Prepare regular operational reports and update spreadsheets or databases.

• Monitor deadlines and follow up on pending tasks or requests.

• Assist in implementing and maintaining company policies and procedures.

• Support onboarding and administrative requirements for employees when needed.

• Handle emails, phone calls, inquiries, and routine correspondence.

• Identify operational issues and elevate them to the appropriate supervisor or manager.

• Help improve workflows and administrative processes for greater efficiency.

• Maintain confidentiality of company, employee, and client information.

• Perform other related duties as assigned by the Operations Manager or supervisor.