Remote Operations & Finance Virtual Assistant

vamasters, Inc.; Quezon City; On-site; PHP 360,000 - 720,000; Full time

Job summary

vamasters, Inc. is seeking an organized Operations and Finance Support Virtual Assistant to manage day-to-day operations and routine finance tasks.

The role requires accuracy in spreadsheet-based work with client records, invoices, and financial data while collaborating with management. You will use Asana and Airtable for workflows and maintain finance trackers in Excel/Google Sheets, supporting payroll data and reconciliations.

Qualifications

• Strong hands-on experience with Excel and Google Sheets and formulas.
• Exceptional attention to detail; accurate handling of numbers and records.
• Excellent written and verbal English communication skills.
• Ability to write clear, professional client-facing emails.
• Strong organizational skills and ability to multi-task in a fast-paced environment.
• Discretion and reliability with confidential information.

Responsibilities

• Post and manage job listings across multiple platforms.
• Handle onboarding emails, gather information, and set clients up in systems.
• Send clear professional emails to clients for account administration.
• Coordinate with VAs and internal teams on updates, schedules, and processes.
• Manage tasks, deadlines, and workflows in Asana; assign owners and update statuses.
• Maintain records in Airtable; ensure data consistency across bases.
• Prepare daily reports and operational trackers.
• Support senior management with administrative tasks.
• Refine internal workflows and processes over time.
• Prepare, send, log client invoices, and track payments.

Skills

Attention to detail

Excellent written English

Verbal communication

Organizational skills

Multitasking

Discretion and confidentiality

Tools

Excel

Google Sheets

Asana

Airtable

Job description

vamasters, Inc. is seeking an organized Operations and Finance Support Virtual Assistant to manage day-to-day operations and routine finance tasks.

The role requires accuracy in spreadsheet-based work with client records, invoices, and financial data while collaborating with management. You will use Asana and Airtable for workflows and maintain finance trackers in Excel/Google Sheets, supporting payroll data and reconciliations.