Apparel Operations & Admin Virtual Assistant

VA Masters; Caloocan; On-site; PHP 446,000 - 725,000; Full time

Job summary

VA Masters seeks a highly detail-oriented Operations & Administrative Virtual Assistant to support daily operations for a growing apparel business. This role sits at the center of order intake, production tracking, and client records, requiring independent work, proactive problem solving, and strict accuracy across forms, shipments, and invoices.

Responsibilities include updating CRM, managing calendars, processing invoices, and coordinating with internal teams to keep records current and on

Qualifications

• Exceptional attention to detail with a focus on accuracy across forms, invoices, and records.

Responsibilities

• Fill in detailed client and production forms with full accuracy
• Back production workflows from order intake through to final delivery
• Track incoming and outgoing materials, shipments, and inventory
• Refresh CRM and project boards with client information, orders, shipments, and production status
• Hold records accurate, complete, and current across every internal system
• Key in invoices and basic financial data, and track payments, follow-ups, and outstanding balances
• Handle the calendar, arrange meetings, and hold deadlines on track
• Watch the inbox, draft replies, send reminders, and take care of client follow-ups
• Keep team to-do lists tidy so nothing falls through
• Spot workflow gaps and clear up issues proactively
• Help with e-commerce order updates as needed

Skills

Attention to detail

Administrative support

Organizational skills

Data entry

English communication

Independent work

Problem solving

Tools

Monday.com

QuickBooks Online

Shopify

Job description

VA Masters seeks a highly detail-oriented Operations & Administrative Virtual Assistant to support daily operations for a growing apparel business. This role sits at the center of order intake, production tracking, and client records, requiring independent work, proactive problem solving, and strict accuracy across forms, shipments, and invoices.

Responsibilities include updating CRM, managing calendars, processing invoices, and coordinating with internal teams to keep records current and on