Operations & Admin Coordinator

Private Advertiser; Cavite City; On-site; PHP 240,000 - 300,000; Full time

Job summary

Private Advertiser is seeking an Operations & Admin Coordinator to keep daily bakery operations organized, coordinated, and running smoothly. You will work closely with the Owner, BOH, FOH, suppliers, and partners to ensure important operational details are not missed.

The role emphasizes coordinating daily activities, monitoring production and orders, following up on pending tasks, and maintaining accurate records and checklists. Strong organization and proactive communication are essential.

Qualifications

• Experience in operations, administration, F&B, retail, hospitality, or similar environment.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and priorities.

Responsibilities

• Coordinate daily operational activities between BOH and FOH.
• Monitor production, orders, dispatches, and requirements.
• Follow up on pending tasks and unresolved concerns.
• Maintain daily checklists and standard procedures.
• Identify problems early and communicate them promptly.
• Monitor partner orders and requirements.
• Prepare and send payment reminders and follow up on outstanding payments.
• Maintain accurate collection and invoice records.
• Monitor packaging and operational supplies.

Skills

Highly organized

Detail-oriented

Initiative

Communication skills

Multitasking

Written and verbal communication

Google Workspace & spreadsheets

F&B/operations experience

Independent worker

Ownership & accountability

Tools

Google Workspace

Spreadsheets

Messaging apps

Basic digital tools

Job description

About the role

We are looking for an Operations & Admin Coordinator to help keep our daily bakery operations organized, coordinated, and running smoothly. You will work closely with the Owner, Back of the House, Front of the House, suppliers, and partners, to make sure important operational details are not missed.

Key responsibilities

• Coordinate daily operational activities between BOH and FOH

• Monitor production, orders, dispatches, and operational requirements

• Follow up on pending tasks and unresolved concerns

• Help ensure daily checklists and procedures are being followed

• Identify problems early and communicate them promptly

• Monitor partner orders and requirements

• Prepare and send payment reminders

• Follow up on outstanding payments

• Maintain accurate collection and invoice records

• Monitor packaging and operational supplies

About you

• Highly organized and detail-oriented

• Takes initiative without always waiting to be told what to do

• Communicates early, clearly, and proactively

• Comfortable following up with people

• Can manage multiple tasks and priorities

• Good written and verbal communication skills

• Comfortable using Google Workspace, spreadsheets, messaging apps, and basic digital tools

• Experience in operations, administration, F&B, retail, hospitality, or a similar environment

• Dependable and able to work independently

• Strong sense of ownership and accountability