Restaurant Operations Coordinator

vamasters, Inc.; Calamba; On-site; PHP 223,000 - 402,000; Full time

Job summary

vamasters, Inc. is seeking a reliable Restaurant Operations Coordinator to handle daily administrative tasks, invoicing, and basic bookkeeping for a restaurant business. You will maintain dashboards, manage the inbox, and enhance the online delivery presence.

You will prepare analytical reports and ensure data accuracy while following a defined workflow. The role requires independence, strong communication, and the ability to adapt to changing workloads.

Qualifications

• Proven experience providing administrative support and inbox management.
• Experience with Uber Eats or similar delivery platforms is preferred.
• Basic bookkeeping and invoice handling experience.
• Experience creating reports and dashboards to track performance.
• Proficient with email and productivity tools (Gmail/Outlook, Google Workspace, Microsoft Office).
• Able to follow a defined workflow and process instructions accurately.
• Reliable, precise, and comfortable working independently.
• Strong communication skills for coordination across teams.

Responsibilities

• Manage daily inbox: reply to emails, forward invoices, file messages.
• Send invoices to suppliers and customers on schedule.
• Provide basic bookkeeping support and organize financial documents.
• Optimize Uber Eats store: update menu items, listings, settings.
• Prepare analytical restaurant performance reports and share insights.
• Maintain and update dashboards to ensure data accuracy.
• Review and approve staff timesheets.
• Follow established workflow and flag delays early.
• Adapt to varying daily workload.

Skills

Inbox management

Delivery platforms

Bookkeeping

Reporting & dashboards

Email tools

Workflow adherence

Independence

Communication

Tools

QuickBooks

Xero

Timesheet tools

Job description

Job Summary

We're in the market for a reliable and detail-oriented Restaurant Operations Coordinator to handle the day-to-day administrative and reporting needs of a restaurant business. You'll keep the inbox organized, manage invoicing and basic bookkeeping, maintain dashboards, and help optimize the restaurant's online delivery presence. The right hire is organized, comfortable following an established workflow, and dependable with recurring tasks.

Key Responsibilities

• Manage the daily inbox by replying to emails, forwarding invoices, and filing messages into the right folders

• Send invoices to suppliers and customers accurately and on schedule

• Provide basic bookkeeping support, including tracking and organizing financial documents

• Optimize the Uber Eats store by updating menu items, listings, and store settings

• Prepare analytical reports on restaurant performance and share key insights

• Maintain and update dashboards so data stays current and accurate

• Review and approve staff timesheets

• Follow the established workflow and raise issues or delays early

• Adjust to a workload that changes from day to day

Mandatory Skills

• Proven experience in administrative support or inbox management

• Familiarity with Uber Eats store management or similar delivery platforms

• Basic bookkeeping knowledge and experience handling invoices

• Experience with reporting and dashboards

• Proficiency with email and productivity tools such as Gmail or Outlook, Google Workspace or Microsoft Office

• Ability to follow a provided workflow and process instructions accurately

• Precise, dependable, and comfortable operating solo

• Strong communication skills

Preferred Skills

• Experience in the restaurant, food service, or hospitality industry

• Familiarity with accounting tools such as QuickBooks, Xero, or similar software

• Experience with timesheet or payroll approval tools

• Ability to handle multiple tasks at once

• Comfort working with data and spotting trends or irregularities

Why Join Us

This is an excellent opportunity to join a growing restaurant business and play a hands-on part in keeping daily operations running smoothly. You'll work with a supportive team, build skills across administration, finance, and reporting, and have room to grow as the role expands.