OFFICE ASSISTANT

Creative Signs PH; Quezon City; On-site; PHP 360,000 - 480,000; Full time

Job summary

Creative Signs PH is seeking an Operations Coordinator to manage daily operations, schedules, manpower, logistics, and project requirements to ensure smooth workflow. Ideal candidates hold a Bachelor's degree in Business Administration, Operations Management, Logistics, or related field, with experience in operations or scheduling.

Strong organization, communication, and MS Office skills are essential; willingness to work on-site and travel as needed.

Qualifications

• Bachelor's degree in Business Administration, Operations Management, Logistics, or a related field.
• Experience in operations, logistics, project coordination, or scheduling.
• Strong organizational and time-management skills.
• Excellent communication and coordination skills.
• Proficient in Microsoft Office, particularly Excel and Word.
• Ability to multitask and work under pressure.
• Willing to coordinate with field/site personnel and handle urgent operational concerns.
• Willing to work on-site and travel when required.

Responsibilities

• Coordinate daily operational activities and project schedules.
• Coordinate with clients, project teams, installers, suppliers, and other departments.
• Monitor project progress, deadlines, manpower requirements, and site schedules.
• Prepare and maintain operational reports, schedules, work orders, and other required documents.
• Coordinate delivery of materials, tools, and equipment needed for projects.
• Monitor and follow up on pending tasks, backlogs, and operational concerns.
• Assist in resolving scheduling, manpower, logistics, and site-related issues.
• Ensure proper communication and coordination among departments.
• Monitor compliance with company policies, procedures, and safety requirements.
• Perform other operational and administrative duties as assigned.

Skills

Organizational skills

Time management

Communication

Coordination

Microsoft Excel

Microsoft Word

Education

Bachelor's degree in Business Administration/Operations Management/Logistics

Tools

Microsoft Office

Job description

About the role

We are looking for a highly organized, responsible, and detail-oriented Operations Coordinator to join our team. The successful candidate will be responsible for coordinating daily operations, schedules, manpower, logistics, and project requirements to ensure smooth and efficient workflow.

Key responsibilities

• Coordinate daily operational activities and project schedules.
• Coordinate with clients, project teams, installers, suppliers, and other departments.
• Monitor project progress, deadlines, manpower requirements, and site schedules.
• Prepare and maintain operational reports, schedules, work orders, and other required documents.
• Coordinate delivery of materials, tools, and equipment needed for projects.
• Monitor and follow up on pending tasks, backlogs, and operational concerns.
• Assist in resolving scheduling, manpower, logistics, and site-related issues.
• Ensure proper communication and coordination among departments.
• Monitor compliance with company policies, procedures, and safety requirements.
• Perform other operational and administrative duties as assigned.

About you

• Bachelor's degree in Business Administration, Operations Management, Logistics, or a related field is preferred.
• Experience in operations, logistics, project coordination, or scheduling.
• Strong organizational and time-management skills.
• Excellent communication and coordination skills.
• Proficient in Microsoft Office, particularly Excel and Word.
• Ability to multitask and work under pressure.
• Highly responsible, proactive, and detail-oriented.
• Willing to coordinate with field/site personnel and handle urgent operational concerns.
• Willing to work on-site and travel when required.