Operations Admin Assistant

Private Advertiser; San Juan; On-site; PHP 279,000 - 424,000; Full time

Job summary

Private Advertiser seeks an Operations Administrative Assistant to support daily administrative, coordination, and documentation duties for the Operations Team. You will work closely with branches and departments to ensure operational standards, accurate reporting, and efficient expansion activities.

Successful candidates will have a Bachelor's degree and at least 1 year of related experience, with strong organizational skills and proficiency in MS Office and Google Workspace.

Qualifications

• Bachelor's degree required in a related field.
• Proven experience in administrative, operations, retail, or branch support roles preferred.
• Strong organizational and time-management skills.
• Detail-oriented with ability to manage multiple tasks and deadlines.
• Proficient in MS Office and Google Workspace.

Responsibilities

• Support daily operations coordination across multiple branches.
• Monitor and track branch submissions, including reports, schedules, and audit documents.
• Consolidate, organize, and maintain operational data and reports.
• Assist in audits and documentation of findings and action items.
• Coordinate with branches on compliance requirements and updates.
• Maintain operations trackers: store openings, issue logs, and task trackers.
• Assist in updating operational systems like Grab, Foodpanda, etc.
• Prepare reports, presentations, and summaries for management review.
• Support new store opening activities including permits and supplier coordination.
• Provide administrative support during meetings, trainings, audits, events, and inspections.

Skills

MS Office

Google Workspace

Excel

Time management

Organization

Communication

Education

Bachelor's degree in Business Administration, Operations Management, Office Administration, or related field

Tools

Excel

Google Sheets

Job description

About the role

An Operations Administrative Assistant will support the daily administrative, coordination, and documentation requirements of the Operations Team. The role will help ensure that store operations, audits, reports, compliance requirements, and expansion activities are organized, properly tracked, and executed efficiently. The successful candidate will work closely with branches and various departments, including HR, Finance, Warehouse, Marketing, and Operations, to maintain operational standards and provide accurate information for reporting and decision-making.

Key responsibilities

• Assist in daily operations coordination across multiple branches
• Monitor and track branch submissions, including reports, schedules, COD forms, uniform requirements, and audit documents
• Consolidate, organize, and maintain operational data and reports
• Support audit implementation and documentation of findings and action items
• Coordinate with branches regarding compliance requirements, updates, and operational concerns
• Maintain and update operations trackers, including store opening timelines, issue logs, and task trackers
• Assist in monitoring and updating Grab, Foodpanda, and other operational systems
• Prepare reports, presentations, summaries, and other materials for management review
• Support new store opening activities, including permits, checklists, documentation, and supplier coordination
• Provide administrative support during meetings, trainings, audits, events, and inspections

About you

• Bachelor's degree in Business Administration, Operations Management, Office Administration, or a related field
• At least 1 year of experience in administrative, operations, retail, or branch support roles preferred
• Strong organizational and time-management skills
• Highly detail-oriented and able to manage multiple tasks and deadlines
• Proficient in Microsoft Office and Google Workspace, particularly Excel/Google Sheets
• Good written and verbal communication skills
• Comfortable coordinating with multiple branches and different departments
• Able to organize and maintain large volumes of documents and operational data
• Proactive, resourceful, and able to work independently
• Willing to handle repetitive administrative tasks while maintaining accuracy