Operations Assistant PH

Core Code io; Angeles; On-site; PHP 234,000 - 424,000; Full time

Job summary

Core Code io is seeking an Operations Assistant to provide administrative and operational support, ensuring daily business activities run smoothly. The role involves coordinating workflows, maintaining records, and assisting multiple teams in a fast-paced environment.

The ideal candidate will be reliable, resourceful, with strong communication and time-management skills. Experience with remote teams and Google Workspace/Microsoft Office is preferred to support diverse operations.

Qualifications

• Proven experience in operations/administrative support.
• Experience supporting daily business operations and processes.
• Ability to manage documents, data, schedules, and operational info.
• Strong communication and interpersonal skills.
• Work independently and collaborate with remote teams.

Responsibilities

• Provide administrative and operational support to managers and internal teams.
• Coordinate daily business operations and workflows.
• Monitor tasks, deadlines, and follow-ups for timely completion.
• Organize and maintain documents, records, files, and databases.
• Prepare and update reports, spreadsheets, presentations, and docs.
• Perform data entry and verify information for accuracy.
• Coordinate information between internal teams and external contacts.
• Schedule meetings, calls, appointments, and other activities.
• Track invoices, expenses, orders, or other records as needed.
• Support onboarding and internal projects.
• Monitor operational issues and escalate as needed.
• Identify process gaps and assist with improvements to increase efficiency.
• Maintain accurate information across company systems.
• Communicate professionally with team members, clients, vendors, and stakeholders.
• Maintain confidentiality when handling sensitive information.

Skills

Excellent verbal and written comms

Organizational skills

Attention to detail

Time management

Prioritization

Google Workspace

Microsoft Office

Data entry

Documentation

Independent work

Adaptability

Tools

Google Workspace

Microsoft Office

Job description

We are seeking a highly organized, proactive, and detail-oriented Operations Assistant to provide administrative and operational support and help ensure that daily business activities run smoothly. The ideal candidate is reliable, resourceful, and comfortable managing multiple tasks, coordinating information, tracking processes, and supporting different teams in a fast-paced environment.

Responsibilities

• Provide administrative and operational support to managers and internal teams.
• Assist with coordinating daily business operations and workflows.
• Monitor tasks, deadlines, and follow-ups to ensure timely completion.
• Organize and maintain operational documents, records, files, and databases.
• Prepare and update reports, spreadsheets, presentations, and operational documentation.
• Perform data entry and verify information for accuracy and completeness.
• Coordinate information and requests between internal teams and external contacts.
• Assist with scheduling meetings, calls, appointments, and other operational activities.
• Track invoices, expenses, orders, or other operational records when required.
• Support onboarding, internal projects, and process-related activities.
• Monitor operational issues and elevate them to the appropriate team when necessary.
• Identify process gaps and assist with implementing improvements to increase efficiency.
• Maintain accurate and up-to-date information across company systems.
• Communicate professionally with team members, clients, vendors, and other stakeholders.
• Maintain confidentiality when handling sensitive company and business information.

Required Skills

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong ability to prioritize and manage multiple tasks.
• Strong problem‑solving and follow‑up abilities.
• Proficiency with Google Workspace or Microsoft Office.
• Comfortable using spreadsheets, databases, project management tools, and digital communication platforms.
• Strong data entry and documentation skills.
• Ability to coordinate tasks and information across multiple teams.
• Ability to work independently and take initiative.
• Strong adaptability and ability to learn new tools and processes quickly.
• Professional, reliable, and proactive approach.

Requirements

• Previous experience in operations, administrative support, coordination, office administration, or a similar role.
• Experience supporting daily business operations and administrative processes.
• Experience managing documents, data, schedules, and operational information.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and interpersonal skills.
• Ability to work independently and collaborate effectively with remote teams.
• Strong attention to detail and ability to maintain accurate records.
• Reliable internet connection and a suitable setup for remote work.
• Professional, dependable, organized, and proactive attitude.
• English proficiency is required if the position involves communicating with English‑speaking teams, clients, vendors, or stakeholders.

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