Operations Assistant PH

Simera; Angeles; On-site; PHP 335,000 - 469,000; Full time

Job summary

Simera is seeking an Operations Assistant to provide hands-on administrative and operational support in a fast-paced environment. You will help coordinate daily workflows, track tasks and deadlines, organize records, and prepare reports and presentations for multiple teams.

The role requires strong communication, organizational, and data-entry skills, with the ability to work independently and collaborate with remote teams across departments.

Qualifications

• Experience in operations, admin support, or office coordination.
• Experience managing documents, data, schedules, and operational information.
• Ability to manage multiple priorities and meet deadlines.
• English proficiency if communicating with English-speaking teams.

Responsibilities

• Provide administrative and operational support to managers and internal teams.
• Coordinate daily business operations and workflows.
• Monitor tasks and deadlines to ensure timely completion.
• Organize and maintain documents, records, and databases.
• Prepare reports, spreadsheets, and presentations.
• Assist with onboarding and process-related activities.
• Support onboarding, internal projects, and process-related activities.

Skills

Communication skills

Organizational skills

Attention to detail

Multitasking

Problem-solving

Independence/initiative

Adaptability

Professionalism

Tools

Google Workspace

Microsoft Office

Spreadsheets

Databases

Project management tools

Digital communication platforms

Job description

Job Description:

We are seeking a highly organized, proactive, and detail-oriented Operations Assistant to provide administrative and operational support and help ensure that daily business activities run smoothly. The ideal candidate is reliable, resourceful, and comfortable managing multiple tasks, coordinating information, tracking processes, and supporting different teams in a fast-paced environment.

Responsibilities

• Provide administrative and operational support to managers and internal teams.


• Assist with coordinating daily business operations and workflows.


• Monitor tasks, deadlines, and follow-ups to ensure timely completion.


• Organize and maintain operational documents, records, files, and databases.


• Prepare and update reports, spreadsheets, presentations, and operational documentation.


• Perform data entry and verify information for accuracy and completeness.


• Coordinate information and requests between internal teams and external contacts.


• Assist with scheduling meetings, calls, appointments, and other operational activities.


• Track invoices, expenses, orders, or other operational records when required.


• Support onboarding, internal projects, and process-related activities.


• Monitor operational issues and elevate them to the appropriate team when necessary.


• Identify process gaps and assist with implementing improvements to increase efficiency.


• Maintain accurate and up-to-date information across company systems.


• Communicate professionally with team members, clients, vendors, and other stakeholders.


• Maintain confidentiality when handling sensitive company and business information.

Required Skills

• Excellent verbal and written communication skills.


• Strong organizational and time-management skills.


• Excellent attention to detail and accuracy.


• Strong ability to prioritize and manage multiple tasks.


• Strong problem-solving and follow-up abilities.


• Proficiency with Google Workspace or Microsoft Office.


• Comfortable using spreadsheets, databases, project management tools, and digital communication platforms.


• Strong data entry and documentation skills.


• Ability to coordinate tasks and information across multiple teams.


• Ability to work independently and take initiative.


• Strong adaptability and ability to learn new tools and processes quickly.


• Professional, reliable, and proactive approach.

Requirements

• Previous experience in operations, administrative support, coordination, office administration, or a similar role.


• Experience supporting daily business operations and administrative processes.


• Experience managing documents, data, schedules, and operational information.


• Ability to manage multiple priorities and meet deadlines.


• Strong communication and interpersonal skills.


• Ability to work independently and collaborate effectively with remote teams.


• Strong attention to detail and ability to maintain accurate records.


• Reliable internet connection and a suitable setup for remote work.


• Professional, dependable, organized, and proactive attitude.


• English proficiency is required if the position involves communicating with English-speaking teams, clients, vendors, or stakeholders.