Operation Admin Coordinator

1Life Inc.; Quezon City; On-site; PHP 335,000 - 558,000; Full time

Benefits offered by this job

Flexible schedule

Job summary

1Life Inc. is seeking an Operations Admin Coordinator to provide administrative and operational support for day-to-day activities. You will coordinate with departments, maintain records, monitor operations, and help implement company procedures to ensure smooth functioning.

The role requires a bachelor's degree preferred, 1+ year experience in admin/ops, and strong MS Office skills. Excellent organizational, communication, and teamwork abilities are essential.

Qualifications

• Bachelor's degree preferred in Business Administration, Operations Management, or related field.
• 1+ year of administrative/operations/coordination experience is a plus.
• Proficient in Microsoft Office, especially Excel and Word.
• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• Detail-oriented with ability to maintain accurate records.
• Ability to coordinate with multiple departments and handle multiple tasks.
• Able to work independently and as part of a team.
• Responsible, organized, proactive and trustworthy.

Responsibilities

• Coordinate daily administrative and operational activities.
• Prepare, organize, and maintain reports, documents, records, and other files.
• Monitor schedules, assignments, and operational requirements.
• Coordinate with different departments to ensure timely completion of tasks.
• Assist in monitoring inventory, supplies, equipment, and other resources.
• Track and follow up on pending tasks and operational concerns.
• Prepare regular operational reports and updates for management.
• Ensure adherence to company policies, procedures, and administrative requirements.
• Assist in coordinating meetings, trainings, events and other activities.
• Communicate operational updates and concerns to relevant personnel.

Skills

Organizational skills

Time-management

Written and verbal communication

Team coordination

Detail-oriented

Independent work

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Excel

Microsoft Word

MS Office

Job description

About the role

The Operations Admin Coordinator provides administrative and operational support to ensure the smooth and efficient day-to-day operations of the organization. This role coordinates with different departments, maintains records and reports, monitors operational activities, and assists management in implementing company procedures and requirements.

Key responsibilities

• Coordinate daily administrative and operational activities.

• Prepare, organize, and maintain reports, documents, records, and other operational files.

• Monitor schedules, assignments, and operational requirements.

• Coordinate with different departments to ensure timely completion of tasks.

• Assist in monitoring inventory, supplies, equipment, and other operational resources.

• Track and follow up on pending tasks, requests, and operational concerns.

• Prepare regular operational reports and updates for management.

• Ensure that company policies, procedures, and administrative requirements are properly followed.

• Assist in coordinating meetings, trainings, events, and other company activities.

• Communicate operational updates and concerns to the appropriate personnel.

About you

• Bachelor's degree in Business Administration, Operations Management, or a related field is preferred.

• At least 1 year of experience in administrative, operations, or coordination work is an advantage.

• Proficient in Microsoft Office, particularly Excel and Word.

• Strong organizational and time-management skills.

• Good written and verbal communication skills.

• Detail-oriented and able to maintain accurate records.

• Ability to coordinate with multiple departments and handle multiple tasks.

• Able to work independently and as part of a team.

• Responsible, organized, proactive, and trustworthy.

Benefits

• Flexible schedule