Operations Admin cum Personal Assistant

Essential Werkz Pte Ltd; Santo Niño 1st; On-site; PHP 201,000 - 312,000; Full time

Job summary

Essential Werkz Pte Ltd in the Philippines invites a motivated administrator to support daily operations, procurement, and documentation.

You will coordinate with internal teams and suppliers, prepare reports, and provide onsite event support as needed.

Fresh graduates welcome; the role requires detail orientation, independence, and the ability to multitask in a fast-paced environment, with opportunities for long-term career growth.

Qualifications

• Diploma in business/operations-related field required.
• Fresh graduates are welcome to apply.
• Proficient in MS Excel, Word and PowerPoint.
• Ability to work independently and take initiative.
• Well-organized, responsible and detail-oriented.
• Capable multitasking in a fast-paced environment.
• Good communication and coordination skills.
• Willing to support various departments and management.
• Willing to learn and build a long-term career in admin and ops.

Responsibilities

• Support daily administrative and operational matters.
• Assist with procurement, including sourcing, quotations, purchasing and supplier follow-up.
• Handle paperwork, documentation, filing and record keeping.
• Coordinate with internal teams, suppliers, vendors and external parties.
• Assist with event preparation and operations, including materials, logistics and onsite coordination when required.
• Follow up on purchases, deliveries, schedules and operational matters.
• Prepare and update reports, records, schedules and documents.
• Provide direct administrative and operational support to the Director and Management.
• Follow up on tasks assigned by the Director and ensure timely completion.
• Perform other administrative, operational and event-related duties as assigned.

Skills

Multitasking

Communication

Project coordination

Initiative

Time management

Teamwork

Attention to detail

Independent work

Education

Diploma in Business Administration / Operations / Events / Management

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Job Responsibilities

• Support daily administrative and operational matters.

• Assist with procurement, including sourcing, quotations, purchasing and supplier follow-up.

• Handle paperwork, documentation, filing and record keeping.

• Coordinate with internal teams, suppliers, vendors and external parties.

• Assist with event preparation and operations, including materials, logistics and onsite coordination when required.

• Follow up on purchases, deliveries, schedules and operational matters.

• Prepare and update reports, records, schedules and documents.

• Provide direct administrative and operational support to the Director and Management.

• Follow up on tasks assigned by the Director and ensure timely completion.

• Perform other administrative, operational and event-related duties as assigned.

Requirements

• Minimum Diploma in Business Administration, Operations, Events, Management or a related field.

• Junior candidates / fresh graduates are welcome to apply.

• Good computer skills, especially Microsoft Excel, Word and PowerPoint.

• Able to work independently and take initiative in following up on tasks.

• Organised, responsible and detail oriented.

• Able to multitask and work in a fast-paced environment.

• Good communication and coordination skills.

• Willing to support different departments and Management when required.

• Comfortable supporting event operations and onsite activities when necessary.

• Willing to learn and interested in building a long-term career in administration and operations.