Officer, Crewing

PACC Offshore Services Holdings Limited; Manila; On-site; PHP 279,000 - 446,400; Full time

Job summary

PACC Offshore Services Holdings Limited is seeking a Crew Changes Coordinator in Manila. You will plan and coordinate crew changes for vessels, liaising with principals, vessels, and recruitment to ensure timely and compliant operations.

The role involves confirming documents, arranging travel, updating crew systems, and assisting joiners with travel and immigration formalities, while maintaining ISO 9001 quality standards.

Qualifications

• Preferably 1 years’ experience in Maritime Industry.
• Preferably 1 years’ experience in the Port Operations and Immigration Requirements.

Responsibilities

• Plan crew changes for vessels and ratings crew.
• Communicate with principals and vessels on planned crew changes.
• Coordinate with recruitment for crew requirements when needed.
• Verify seafarer documents and PEME status.
• Arrange travel documents and flight bookings for joiners and repatriations.
• Update embarkation/ disembarkation details in crew systems.
• Support joining seafarers with travel itineraries and visa/immigration needs.

Skills

Maritime experience

Coordination

Communication

Documentation

Job description

Work Location: Manila The Ramon Magsaysay Center

Business/Function: POSH

Job Summary

Ensure timely, smooth and successful crew changes operation.

Key Responsibilities

Undertakes the following tasks for assigned Principal’s vessels:

• Planning of the crew changes of the vessels on Ratings crew, as applicable.
• Communication with principals and vessels on the planned crew changes.
• Communication with various department for the approval of the planned crew changes if necessary.
• Coordination with recruitment section for crew requirements if necessary
• Establishment of crew availability for pooling requirement.
• Crew Performance Management / Crew Debriefing.
• Evaluation and verification of seafarer’s documents.
• Progress monitoring of completion of seafarer’s documents and follow up of required documents, including renewal of trainings.
• Communication with accredited travel agencies regarding flight booking requirements and provision of the required travel documents to ensure the cost-effective and timely flight is attained.
• Assistance for joining and/or repatriating seafarers during crew change in Philippine ports including arrangement of immigration requirements for both local and foreign seafarers.
• Dispatch of all Parcels/Documents being sent to and/or from concerned vessels.
• Assistance to requested seafarer’s wives with regards to travel formalities prior to joining the vessel.
• Communication with principals, agents, and vessels with respect to the arranged flight bookings and other matters related to the crew change (e.g. CTMs, pre-fundings and related invoicing process and other requests from vessel and Principal)
• Briefing of joining seafarers regarding travel itineraries and related matters and dispatch.
• Monitors and follow ups PEME result and its receipt from concerned accredited medical clinic.
• Purchasing and issuance of working gear for concerned joining seafarers as necessary.
• Updates the Embarkation and Disembarkation details in the concerned Principal’s crewsystem.
• Updates movements in the Principal’s crew system.
• Ensures that all the documents and requirements of the joiners are physically complete and uploaded in the COMPAS prior to departure.
• Responsible for the quality of work in compliance with ISO 9001 Standards.
• Responsible for monitoring the withdrawal of seafarers’ documents for the assigned crew vessels.
• Managing the performances of every member of the team and the achievement of set targets.
• Performs other related functions that the immediate superior may assign.
• Assist with the task assigned by Manager Operations in monitoring daily maintenance and organization of the assigned 201 files, vessel files and data-based records.
• Assist with the task related to wives’ association programs.

Key Requirements

• Preferably 1 years’ experience in Maritime Industry
• Preferably 1 years’ experience in the Port Operations and Immigration Requirements