Office & Facilities Coordinator — Manila, Growth & Perks

Guesty; Manila; On-site; PHP 279,000 - 391,000; Full time

Benefits offered by this job

HMO with Life Insurance

Dental Plan

Wellness Programs

Performance Bonuses & Incentives

Referral Program

Professional Development

24 Paid Leaves

Birthday & Work Anniversary Celebr

Team Events

Weekly Waffles & Coffee

Job summary

Guesty is seeking an Office Administrator for our Manila team to ensure smooth daily operations and create an organized, welcoming workplace. You will support employees, liaise with building management and vendors, and manage administrative tasks with a proactive approach.

Join a dynamic global startup in hospitality technology, handling procurement, onboarding, travel, safety, and facilities coordination while contributing to a positive office culture and efficient operations.

Qualifications

• 1–3 years of experience in office administration or facilities management.
• Experience with expense tracking and procurement systems is a plus.
• Familiarity with Philippine compliance processes (business permits, health permits) is an advantage.
• Strong organizational, documentation, and interpersonal skills.
• Able to coordinate with vendors, building management, and internal teams.
• Eager to learn new systems and processes.

Responsibilities

• Budget & Expenses: Review and consolidate prior year expenses by vendor to assist in annual budget; monitor and record office costs.
• Procurement & Inventory: Process purchase requests and coordinate procurement of office supplies; maintain inventory records.
• Facilities: Serve as main contact between Guesty and building management; coordinate maintenance and space planning.
• Onboarding & Offboarding: Prepare welcome kits and access cards; guide new hires and support offboarding.
• Travel & Events: Assist with travel bookings and organize company events; coordinate vendors.
• Vendor Relations: Maintain regular communication with vendors and identify cost-saving opportunities.

Skills

Office Administration

Facilities Management

Vendor Coordination

Budget & Expenses

Documentation & Compliance

Tools

Procurement System

Job description

Guesty is seeking an Office Administrator for our Manila team to ensure smooth daily operations and create an organized, welcoming workplace. You will support employees, liaise with building management and vendors, and manage administrative tasks with a proactive approach.

Join a dynamic global startup in hospitality technology, handling procurement, onboarding, travel, safety, and facilities coordination while contributing to a positive office culture and efficient operations.