Office Administrator

Guesty Philippines Corporation; Metro Manila; Hybrid; PHP 279,000 - 502,000; Full time

Benefits offered by this job

Weekly waffles

Unlimited coffee

Fun workspaces

24 paid leaves

Job summary

Guesty Philippines Corporation seeks an organized Office Administrator to support daily operations for our Cebu and Manila teams. You will handle office systems, liaise with vendors and building management, and assist employees with onboarding, offboarding, travel, and events.

The role covers budget monitoring, procurement, facilities management, and compliance, with a focus on creating a welcoming, efficient workplace and smooth coordination across teams in a fast-growing hospitality tech

Qualifications

• 1–3 years of experience in office administration or facilities management.
• Experience with expense tracking, procurement systems, or administrative platforms.
• Familiarity with Philippine compliance processes (business permits, health permits).
• Strong organizational, documentation, and interpersonal skills.
• Comfortable coordinating with vendors, building management, and internal teams.
• Eagerness to learn new systems and processes.

Responsibilities

• Budget Monitoring & Expense Tracking: review and consolidate expenses for budget planning.
• Procurement & Inventory Management: process purchase requests and maintain stock records.
• Office & Facilities Management: main contact with building management and coordinate maintenance.
• Employee Support (Onboarding & Offboarding): welcome new hires and assist with exits.
• Travel & Event Support: assist with travel bookings and events logistics.
• Compliance, Business Permits & Safety: coordinate permits and safety procedures.
• Vendor & Stakeholder Communication: maintain cost-effective vendor relationships.

Skills

Office administration

Expense tracking

Procurement systems

Administrative platforms

Organizational skills

Vendor coordination

Job description

About Guesty

Guesty is an all-in-one platform that helps hospitality businesses automate, optimize, and scale their operations. Our platform supports property managers around the world with powerful tools and integrations that make running a hospitality business simpler and more efficient.

With 800+ employees across 16 countries and integrations with 150+ industry partners, we're a global team building technology that powers the future of hospitality.

As an Office Administrator at Guesty, you’ll ensure smooth daily operations across our Cebu offices, maintain efficient office systems, support employees, and serve as the primary point of contact for building management and vendors.

You will play a key role in creating an organized, welcoming workplace while proactively managing administrative tasks and confidently liaising with stakeholders at all levels.

What You'll Do

Budget Monitoring & Expense Tracking

• Review and consolidate prior year expenses by vendor to assist in annual budget preparation.

• Monitor and record approved office-related expenses, including petty cash, deliveries, and operational costs.

• Maintain organized monthly and yearly expense records to support future budget planning.

Procurement & Inventory Management

• Process purchase requests through the company’s procurement system with proper budget allocation and approvals.

• Coordinate procurement of office supplies, pantry items, and company event requirements.

• Maintain inventory records and ensure timely replenishment of office stock.

Office & Facilities Management

• Serve as the main point of contact between the company and KMC (building management).

• Coordinate maintenance issues (e.g., cleaning, internet, meeting room setups, leakages) and follow up on unresolved concerns.

• Ensure office facilities meet company standards and communicate building announcements to employees.

• Support office space planning and potential relocations when necessary.

Employee Support (Onboarding & Offboarding)

• Prepare welcome kits, access cards, and provide office tours for new hires.

• Serve as the first point of contact for employees on their first day.

• Assist with offboarding logistics and office-related exit processes.

Travel & Event Support

• Assist employees with travel bookings (flights, hotels, accommodations).

• Support HR in organizing company events, coordinating vendors, and arranging logistics for visiting employees and management.

Compliance, Business Permits & Safety

• Coordinate business permits and certifications for the Cebu office with external service providers.

• Manage employee health-related requirements (e.g., annual physicals).

• Support implementation of Business Continuity Plans (BCP) and emergency response procedures.

• Assist in employee communication and welfare checks during critical events.

Vendor & Stakeholder Communication

• Maintain regular communication with vendors to ensure quality service and cost efficiency.

• Identify opportunities for cost savings and recommend local vendors when applicable.

What We're Looking For

• 1–3 years of experience in office administration, facilities management, or a similar role.

• Experience with expense tracking, procurement systems, or administrative platforms is a plus.

• Familiarity with Philippine compliance processes (business permits, health permits) is an advantage.

• Strong organizational, documentation, and interpersonal skills.

• Comfortable coordinating with vendors, building management, and internal teams.

• Eagerness to learn new systems and processes.

Why Join Guesty?

At Guesty, you'll work with a global team that's building technology used by hospitality businesses around the world. You'll have the opportunity to:

• Join a fast-growing global startup with 800+ team members across 16 countries, shaping the future of hospitality technology.

• Take ownership of daily office operations for our Manila team, working hybrid — focused time at home, collaborative energy in the office.

• Be the primary point of contact for building management, vendors, and employees, from facilities to onboarding to compliance.

• Grow your career with professional development support, performance bonuses, and a workplace culture built around ownership and proactive problem-solving.

• Enjoy a well-rounded benefits package — HMO with life insurance, dental coverage, 24 paid leaves, and a team that celebrates birthdays, anniversaries, and wins together.

Why You'll Love Working With Us!

Health & Wellness, Covered

• HMO with Life Insurance– Your health is our top priority.

• Dental Plan– For you and one lucky dependent.

• Wellness Programs– Stay sharp, stay healthy, stay balanced.

Grow, Glow, and Go Big

• Performance Bonuses & Incentives– Recognizing results, rewarding impact.

• Referral Program– Bring in awesome people and earn rewards!

• Professional Development– Learn, lead, and level up your career.

Time Off & Time to Celebrate

• 24 Paid Leaves– Recharge, explore, or just Netflix and nap.

• Birthday & Work Anniversary Celebrations– Because you deserve more than just a cake emoji

• Team Events– We work hard and party harder!

Office Perks That Make You Smile

• Weekly Waffles, Ice Cream, & Games– Yes, really.

• Unlimited Coffee– Your caffeine needs, fully supported.

• Fun Workspaces– Collaboration, comfort, and good vibes only.

Join us and discover how work can be both exciting and rewarding!