Admin & Facilities Officer

1GLOBAL; Manila; On-site; PHP 390,600 - 613,800; Full time

Benefits offered by this job

Growth opportunities

International exposure

Dynamic team environment

Professional development

Job summary

1GLOBAL is seeking a highly organised Office Administrator to manage daily operations in our Manila office near Mandaluyong. The role supports onboarding, facility maintenance, safety, and admin tasks for a 50-person team.

You will oversee inductions, compliance, travel bookings, meeting room set-up, and office projects, while maintaining a safe, welcoming workspace and coordinating with HR and IT.

Qualifications

• Fluent in English (C1 level or equivalent).
• Proven experience in office management or similar role.
• Strong organisational, multitasking and problem-solving abilities.
• Proficiency with standard office software and equipment.
• Excellent communication and interpersonal skills.

Responsibilities

• Oversee onboarding and inductions for new staff and manage device issuance and access control.
• Ensure compliance with permits and government regulations; support audits and assessments.
• Manage office operations, supplies, facilities maintenance and renovations.
• Coordinate travel, meeting room bookings and event logistics.
• Lead office projects, security installations and tenant/landlord meetings.
• Supervise visitor management, mail handling and courier shipments.
• Uphold health and safety standards as First Aider and Fire Warden; conduct risk assessments.

Skills

Organised

Multitasking

Communication

English Fluency

Office Technology

Job description

About the Ideal Candidate

We’re looking for a highly organised, hands‑on professional to manage and support the daily operations of our office in Manila. Situated near Mandaluyong, our office supports a team of 50 employees. This role is pivotal in ensuring the efficient operation of our office, facilitating employee onboarding, and providing facility support. The ideal candidate will play a key role in maintaining a productive, safe, and welcoming environment.

About the Role

• Onboarding & Inductions: Conduct facility inductions, assist HR/IT with new employee onboarding, issue and store devices, manage access fobs.
• Compliance: Manage permits, PEZA and BOI requirements, audit and assessments, other business processes comply with government regulations.
• Office Operations, Maintenance and Repairs:
  • manage office supplies, oversee coffee machine, ensure cable organisation, stock printers;
  • maintain meeting room facilities;
  • manage gate passes and pullout processes;
  • oversee routine maintenance and scheduling of repairs (regular pest control, air conditioning maintenance, and carpet/upholstery cleaning services, etc);
  • assist with office moves and renovations.
• Travel & Meetings: Book travel (flights/accommodation) for employees, coordinate meeting room bookings and setup.
• Project Management: Manage office projects, including furniture and security installations, attend tenant/landlord meetings.
• Visitor Management: Log and supervise office visitors, assist with meeting room bookings.
• Mail & Courier: Handle incoming/outgoing mail, scan important documents to relevant departments, manage courier shipments.
• Health & Safety: Serve as First Aider and Fire Warden, complete office risk assessments, plan disaster preparedness and related initiatives.
• First Aid: Act as the office's Qualified First Aider and Fire Warden, ensuring compliance with health and safety standards.
• Events: Organise company social events to promote team engagement and a positive workplace culture.
• Other duties as assigned: Open to handling non‑admin and facilities tasks assigned to HR and Admin team.

About You

• Fluency in English, C1 level or equivalent, both written and spoken.
• Proven experience in office management, preferably in a fast‑growing environment.
• Strong organisational, multitasking, and problem‑solving abilities.
• Proficiency with office technologies.
• Excellent communication and interpersonal skills.
• Detail‑oriented with a focus on maintaining a secure, efficient, and welcoming workspace.
• Certification as a First Aider and Fire Warden (or willingness to obtain).
• Experience in fast‑paced, international work environments.
• Full‑time, office‑based position.

Why 1GLOBAL?

• Growth Opportunities: Advance your career in one of the fastest growing telecommunications companies, expanding over 100% year‑on‑year under the leadership of successful tech entrepreneurs.
• Major Transaction Exposure: Be in the driver’s seat for transactions that will have an impact on the future telco industry.
• Work with a Talented Team: From the Board and the Founders to the Senior Management Team, you will collaborate daily with the most capable and renowned external advisors, and constantly being exposed to talented and driven individuals.
• Dynamic Work Environment: Thrive in a collaborative, fast‑paced workplace where innovation is encouraged, and every contribution counts.
• Professional Development: Work alongside industry experts to enhance your skills and knowledge in a cutting‑edge field.
• International Experience: Gain opportunities to work in different 1GLOBAL offices around the world as you grow within the company.
• Open Communication Culture: Join a team where your ideas are heard, and open dialogue is encouraged, fostering a supportive and transparent work environment.
• Get Things Done Attitude: Be part of a results‑driven team that values efficiency, creativity, and the drive to make a tangible impact in the industry.

1GLOBAL is an equal opportunity employer, we value your character as much as your talent. Diversity drives our innovation, and we offer a collaborative, dynamic, and international work environment. We are excited for you to join our mission to revolutionise connectivity globally.