Office Administrator

Guesty; Manila; On-site; PHP 279,000 - 391,000; Full time

Benefits offered by this job

HMO with Life Insurance

Dental Plan

Wellness Programs

Performance Bonuses & Incentives

Referral Program

Professional Development

24 Paid Leaves

Birthday & Work Anniversary Celebr

Team Events

Weekly Waffles & Coffee

Job summary

Guesty is seeking an Office Administrator for our Manila team to ensure smooth daily operations and create an organized, welcoming workplace. You will support employees, liaise with building management and vendors, and manage administrative tasks with a proactive approach.

Join a dynamic global startup in hospitality technology, handling procurement, onboarding, travel, safety, and facilities coordination while contributing to a positive office culture and efficient operations.

Qualifications

• 1–3 years of experience in office administration or facilities management.
• Experience with expense tracking and procurement systems is a plus.
• Familiarity with Philippine compliance processes (business permits, health permits) is an advantage.
• Strong organizational, documentation, and interpersonal skills.
• Able to coordinate with vendors, building management, and internal teams.
• Eager to learn new systems and processes.

Responsibilities

• Budget & Expenses: Review and consolidate prior year expenses by vendor to assist in annual budget; monitor and record office costs.
• Procurement & Inventory: Process purchase requests and coordinate procurement of office supplies; maintain inventory records.
• Facilities: Serve as main contact between Guesty and building management; coordinate maintenance and space planning.
• Onboarding & Offboarding: Prepare welcome kits and access cards; guide new hires and support offboarding.
• Travel & Events: Assist with travel bookings and organize company events; coordinate vendors.
• Vendor Relations: Maintain regular communication with vendors and identify cost-saving opportunities.

Skills

Office Administration

Facilities Management

Vendor Coordination

Budget & Expenses

Documentation & Compliance

Tools

Procurement System

Job description

Job Description:

Guesty is the all-in-one platform that helps hospitality businesses around the world automate, optimize, and scale their operations. Were a fast-growing global startup transforming the industry — from enhancing guest experiences to driving business growth for property managers everywhere.

With a powerful suite of features and integrations with 150+ industry partners — including Airbnb, Vrbo, Booking.com, Expedia, and Google Travel — Guesty empowers property managers to deliver top-tier guest experiences while running efficient, data-driven operations. Were proud to have over 800+ team members across 16 countries, all working together to shape the future of hospitality technology.

If youre looking to grow your career in a dynamic, global, and impact-driven environment, wed love to hear from you. Were seeking a passionate and skilled Office Administrator to join our Manila team — someone dedicated to fostering a positive, inclusive workplace culture who thrives in a dynamic environment.

As Office Administrator, youll ensure smooth daily operations across our Manila offices, maintain efficient office systems, support employees, and serve as the primary point of contact for building management and vendors. Youll play a key role in creating an organized, welcoming workplace while proactively managing administrative tasks and confidently liaising with stakeholders at all levels.

Responsibilities

• Budget & Expenses: Review and consolidate prior year expenses by vendor to assist in annual budget preparation; monitor and record approved office costs, petty cash, and deliveries; maintain organized monthly and yearly expense records.
• Procurement & Inventory: Process purchase requests through the companys procurement system with proper budget allocation and approvals; coordinate procurement of office supplies, pantry items, and company event requirements; maintain inventory records and ensure timely replenishment.
• Facilities: Serve as the main point of contact between Guesty and KMC (building management); coordinate maintenance issues such as cleaning, internet, meeting room setups, and leakages, following up on unresolved concerns; ensure office facilities meet company standards and communicate building announcements to employees; support office space planning and potential relocations when necessary.
• Onboarding & Offboarding: Prepare welcome kits and access cards and provide office tours for new hires; serve as the first point of contact for employees on their first day; assist with offboarding logistics and office-related exit processes.
• Travel & Events: Assist employees with travel bookings — flights, hotels, and accommodations; support HR in organizing company events, coordinating vendors, and arranging logistics for visiting employees and management.
• Compliance & Safety: Coordinate business permits and certifications for the Cebu office with external service providers; manage employee health-related requirements such as annual physicals; support implementation of Business Continuity Plans and emergency response procedures; assist in employee communication and welfare checks during critical events.
• Vendor Relations: Maintain regular communication with vendors to ensure quality service and cost efficiency; identify cost-saving opportunities and recommend local vendors when applicable.

Requirements

• 1–3 years of experience in office administration, facilities management, or a similar role
• Experience with expense tracking, procurement systems, or administrative platforms is a plus
• Familiarity with Philippine compliance processes (business permits, health permits) is an advantage
• Strong organizational, documentation, and interpersonal skills
• Comfortable coordinating with vendors, building management, and internal teams
• Eagerness to learn new systems and processes

Why Youll Love Working With Us in Manila!

Health & Wellness, Covered

• HMO with Life Insurance– Your health is our top priority.
• Dental Plan– For you and one lucky dependent.
• Wellness Programs– Stay sharp, stay healthy, stay balanced.

Grow, Glow, and Go Big

• Performance Bonuses & Incentives– Recognizing results, rewarding impact.
• Referral Program– Bring in awesome people and earn rewards!
• Professional Development– Learn, lead, and level up your career.

Time Off & Time to Celebrate

• 24 Paid Leaves– Recharge, explore, or just Netflix and nap.
• Birthday & Work Anniversary Celebrations– Because you deserve more than just a cake emoji
• Team Events– We work hard and party harder!

Office Perks That Make You Smile

• Weekly Waffles, Ice Cream, & Games– Yes, really.
• Unlimited Coffee– Your caffeine needs, fully supported.
• Fun Workspaces– Collaboration, comfort, and good vibes only.

Join us and discover how work can be both exciting and rewarding!

Guestyis proud to be an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants regardless of race, color, religion, sex, age, national origin, disability, veteran status, pregnancy, sexual orientation, or any other characteristic protected by law.