Office Associate

Private Advertiser; Cebu City; Sur place; PHP 279 000 - 502 000; Plein temps

Résumé du poste

Private Advertiser in Cebu City seeks an Office Associate to provide administrative and clerical support to the Office of the President. You will manage correspondence, coordinate with departments, and assist in preparing reports and presentations.

The role requires confidentiality, strong organizational skills, and proficiency in MS Office. You will interact with internal and external stakeholders to ensure smooth daily operations and adherence to corporate objectives.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 1–2 years of administrative support or office coordination experience.
• Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Strong communication and interpersonal skills with attention to detail.
• Highly organized, able to multitask and maintain confidentiality.

Responsabilités

• Draft correspondence, filing, and record-keeping.
• Manage incoming/outgoing communications (calls, emails) for the CEO.
• Coordinate with internal departments and external stakeholders for follow-ups.
• Prepare reports, presentations, and other documents for the President.
• Welcome guests and maintain meeting room orderliness.
• Monitor supplies and assist with supplier communications.

Connaissances

Communication skills

Organizational skills

Multitasking

Confidentiality

Interpersonal skills

Formation

Bachelor's degree in Business Administration or related

Outils

MS Office

Description du poste

I. Job Summary

The Office Associate provides administrative and clerical support to the Office of the President, ensuring efficient day-to-day operations. The role requires a high level of professionalism, confidentiality, and organizational skills to assist in coordinating activities, managing communications, and supporting the President in executing corporate objectives.

II. Specific Duties and Responsibilities

• Provide administrative and clerical assistance such as drafting correspondence, filing, and record-keeping.
• Manage incoming and outgoing communications (calls, emails, documents) for the CEO.
• Coordinate with internal departments and external stakeholders for follow-ups and information requests.
• Support the preparation of reports, presentations, and other documents required by the President.
• Welcome and greet the guests and visitors in the office of CEO.
• Maintain confidentiality and handle sensitive information with discretion.
• Prepare the boardroom for meetings.
• Receive and deliver items and documents addressed to and from the CEO.
• Monitor office supplies and ensure availability of materials needed for operations.
• Contact suppliers for product and materials quotations as required.
• Monitor the renewal of company vehicles, firearms license, etc.
• Assume the tasks of the Executive Lounge Attendant in her absence.
• Photocopy and scan documents as required.
• Maintain the orderliness & cleanliness of the meeting rooms of CEO.
• Perform other related tasks as may be assigned by the CEO.

III. Key Competencies (KPIs)

• Accuracy and timeliness in reports and correspondence.
• Efficiency in managing schedules, meetings, and communications.
• Professionalism in interactions with stakeholders.
• Confidentiality and integrity in handling sensitive matters.
• Overall support contributing to the smooth operations of the Office of the President.

IV. Qualifications

• Bachelor’s degree in Business Administration, Office Management, or any related field.
• At least 1–2 years of relevant experience in administrative support or office coordination.
• Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Strong communication and interpersonal skills.
• Highly organized, detail-oriented, and able to multitask.
• Trustworthy, responsible, and able to handle confidential information.