Executive Secretary

Cyrus Logistics Inc.; Manila; On-site; PHP 335,000 - 614,000; Full time

Job summary

Cyrus Logistics Inc. in Manila is seeking a dedicated Secretary to the President/CEO to manage daily correspondence, word processing, and front-office tasks for the executive office.

You will screen calls, arrange travel, prepare reports, attend meetings, and coordinate documents to keep leadership informed and efficient. Ideal candidates are reliable, articulate, and able to work under pressure in a fast-paced environment.

Qualifications

• Graduate of any 4-year course.
• Related work experience is an advantage.
• Can adapt easily in working environment.
• Trustworthy and reliable.
• Good communication skills.
• Can work under pressure.

Responsibilities

• Places, receives, and routes telephone calls and documents.
• Answers and initiates conventional correspondence.
• Prepares and edits letters and memos for the President/CEO.
• Screens visitors, calls, and correspondence to the President/CEO.
• Attends meetings as directed and takes notes.
• Makes travel arrangements and plans itineraries.
• Prepares and encodes reports to simplify paperwork and save time.
• Transcribes dictated material.
• Schedules appointments, follow-ups, and meetings.
• Receives, records, and routes all incoming/outgoing documents.

Skills

Excellent communication

Trustworthy

Adaptable

Work under pressure

Education

4-year degree

Job description

About the role

Acts as Secretary to the President/CEO, performing word processing of all correspondence, reports, and memoranda from the President/CEO.

Key responsibilities

• Places, receives, and routes telephone calls

• Answers and initiates conventional correspondence

• Prepares and edits letters and memos for the President/CEO

• Screens visitors, telephone calls and correspondence directed to the President/CEO

• Attends meetings as directed by the President/CEO and takes notes on the proceeding

• Makes travel arrangements and plans itineraries

• Prepares necessary reports and encodes reports to simplify paperwork and cut time for the executive

• Transcribes dictated material

• Schedules appointments, handles follow-ups and reminders, schedules and arranges meetings

• Receives, records and routes all incoming/outgoing documents and reports

About you

• Graduate of any 4-year course

• Related work experience is an advantage

• Can adapt easily in working environment

• Trustworthy

• Good communication skills

• Can work under pressure