Personal Assistant

Ergo Contracts Phils Inc.; Makati; On-site; PHP 334,800 - 558,000; Full time

Job summary

A leading company in the contracting industry seeks a Personal Assistant to manage the Office of the President in Makati. Responsibilities include calendar management, document preparation, and internal communications. Ideal candidates will have relevant experience and a bachelor's degree. Candidates must possess strong interpersonal and communication skills, with attention to detail. This is a full-time on-site position.

Qualifications

• 5+ years of experience as a Personal Assistant or similar role, preferably reporting to top-level executives.
• Familiarity with office management systems and procedures.
• Knowledge of business etiquette and protocol.

Responsibilities

• Manage the President's calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, and presentations for the President.
• Maintain confidentiality and handle sensitive information with discretion.

Skills

Project management

Communication skills

Problem-solving

Attention to detail

Education

Bachelor's degree in Business Administration, Communications, or related field

Tools

Google Suite

Microsoft applications

Job description

The Personal Assistant will be responsible for managing the Office of the President, acting as a liaison between the President and key executives, and ensuring the smooth operation of daily activities. The job requires the incumbent to be 100% on site.

Responsibilities

1. Act as the primary point of contact for the President, both internally and externally.
2. Manage the President's calendar, scheduling meetings, appointments, and travel arrangements.
3. Prepare and organize documents, reports, and presentations for the President.
4. Coordinate and facilitate internal and external communications on behalf of the President.
5. Conduct research and prepare briefing materials for the President's meetings and engagements.
6. Assist the President in managing and prioritizing requests for meetings, approvals, ensures follow-through with stakeholders.
7. Maintain confidentiality and handle sensitive information with discretion.
8. Handle special projects and assignments as directed by the President.

Behavioral Requirements

1. Exceptional professionalism and integrity in handling confidential and sensitive information.
2. Strong interpersonal skills and the ability to build positive relationships with stakeholders.
3. Excellent communication skills, both verbal and written, with the ability to effectively interact with individuals at all levels.
4. Proactive and self-motivated, with the ability to anticipate needs and take initiative.
5. Strong problem-solving skills and the ability to prioritize tasks in a fast-paced environment.
6. Detail-oriented with a high degree of accuracy in work.

Qualifications

1. Bachelor's degree in Business Administration, Communications, or a related field is preferred.
2. Proven experience as a Personal Assistant, Executive Assistant or similar role, preferably reporting directly to top-level executives.
3. Proficiency in Google Suite and Microsoft applications.
4. Familiarity with office management systems and procedures.
5. Knowledge of business etiquette and protocol.