Secretary

One 77 Ventures Development Corporation; Quezon City; In loco; PHP 300.000 - 450.000; Tempo pieno

Descrizione del lavoro

One 77 Ventures Development Corporation is seeking an Executive Assistant to the CEO in Metro Manila. The role requires managing complex calendars, coordinating high-level meetings, and handling confidential information with discretion.

You will prepare materials, conduct research, and support decision-making with briefing packs and reports. The position emphasizes cross-functional collaboration, event support, and proactive productivity improvements.

Competenze

• Bachelor’s degree in business administration or related field.
• Proven ability to manage confidential information with professionalism.
• Strong written and verbal communication and multitasking.
• Experience in executive support or secretarial roles.
• Ability to coordinate complex calendars and travel.

Mansioni

• Act as the primary point of contact between the CEO and internal/external stakeholders, including board members, senior executives, clients, and partners.
• Manage the CEO's complex and ever-changing calendar, schedule appointments, and coordinate meetings, including high-level external engagements.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Prepare and review reports, presentations, and other materials for the CEO, ensuring accuracy and quality.
• Conduct research, compile data, and prepare briefing materials to support the CEO in decision-making processes.
• Coordinate and prioritize the CEO's emails, phone calls, and other communications, responding on their behalf when necessary.
• Manage travel arrangements, including booking flights, accommodations, and ground transportation for the CEO's business trips.
• Assist in preparing for and supporting the CEO in board meetings, conferences, and other key events.
• Anticipate the CEO's needs, proactively identify opportunities to increase efficiency, and provide strategic support as needed.
• Collaborate with other members of the executive team and departments to ensure alignment and effective communication.

Conoscenze

New business development

Written and verbal communication

Time management

Employee relations

Formazione

Bachelor’s degree in Business Administration

Descrizione del lavoro

• Act as the primary point of contact between the CEO and internal/external stakeholders, including board members, senior executives, clients, and partners.
• Manage the CEO's complex and ever-changing calendar, schedule appointments, and coordinate meetings, including high-level external engagements.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Prepare and review reports, presentations, and other materials for the CEO, ensuring accuracy and quality.
• Conduct research, compile data, and prepare briefing materials to support the CEO in decision-making processes.
• Coordinate and prioritize the CEO's emails, phone calls, and other communications, responding on their behalf when necessary.
• Manage travel arrangements, including booking flights, accommodations, and ground transportation for the CEO's business trips.
• Assist in preparing for and supporting the CEO in board meetings, conferences, and other key events.
• Anticipate the CEO's needs, proactively identify opportunities to increase efficiency, and provide strategic support as needed.
• Collaborate with other members of the executive team and departments to ensure alignment and effective communication.

• Act as the primary point of contact between the CEO and internal/external stakeholders, including board members, senior executives, clients, and partners.
• Manage the CEO's complex and ever-changing calendar, schedule appointments, and coordinate meetings, including high-level external engagements.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Prepare and review reports, presentations, and other materials for the CEO, ensuring accuracy and quality.
• Conduct research, compile data, and prepare briefing materials to support the CEO in decision-making processes.
• Coordinate and prioritize the CEO's emails, phone calls, and other communications, responding on their behalf when necessary.
• Manage travel arrangements, including booking flights, accommodations, and ground transportation for the CEO's business trips.
• Assist in preparing for and supporting the CEO in board meetings, conferences, and other key events.
• Anticipate the CEO's needs, proactively identify opportunities to increase efficiency, and provide strategic support as needed.
• Collaborate with other members of the executive team and departments to ensure alignment and effective communication.

Scope Of Work

• Strategic Support: Provide high-level administrative and strategic support to the CEO, including managing priorities, projects, and initiatives.
• Communication Management: Screen and manage the CEO's communications, ensuring timely responses and maintaining a professional image.
• Relationship Management: Cultivate and maintain relationships with key stakeholders on behalf of the CEO, including board members, investors, and partners.
• Executive Briefings: Prepare briefing materials, reports, and presentations for the CEO's meetings, presentations, and speaking engagements.
• Decision Support: Conduct research, gather data, and provide insights to support the CEO in strategic decision-making processes.
• Board and Committee Support: Assist in preparing for board meetings, coordinating agendas, materials, and follow-up actions.
• Travel Coordination: Arrange complex travel itineraries, accommodations, and logistics for the CEO's domestic and international trips.
• Event Planning: Coordinate and support the CEO in organizing corporate events, conferences, and other special occasions.
• Project Management: Manage special projects assigned by the CEO, ensuring deadlines are met and objectives are achieved.
• Problem Solving: Handle day-to-day issues and challenges on behalf of the CEO, making decisions or escalating as needed to ensure smooth operations.
• Educational Qualifications: Bachelor’s degree in Business Administration or related field.
• Experience Level: 1-3 years of relevant secretarial or administrative experience.
• Skills and Competencies: Strong New Business Development, excellent written and verbal communication, time management, employee relations.
• Responsibilities and Duties: Manage schedules, organize documents, assist in communication, handle employee relations and support new business initiatives.
• Working Conditions: Office environment; may involve multitasking and working under pressure.
• Qualities and Traits: Detail-oriented, adaptable, proactive, and able to prioritize tasks effectively.