Executive Secretary

Networld Hotel Management Corp.; Pasay; On-site; PHP 420,000 - 540,000; Full time

Job summary

Networld Hotel Management Corp. in Pasay, Philippines seeks an Executive Secretary to support the Office of the President.

The role involves coordinating schedules, preparing executive documents, and liaising with two Executive Assistants to ensure timely follow-up on requests and deadlines. The ideal candidate holds a Bachelor's degree in a related field, possesses strong organizational and communication skills, and is proficient in MS Office.

Qualifications

• Bachelor's degree in Business Administration, Management, Office Administration, or a related field.
• Previous experience as an Executive Secretary/Executive Assistant is preferred but not required.
• Excellent organizational and time-management skills.
• Good written and verbal communication skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Strong attention to detail and ability to manage multiple tasks and priorities.

Responsibilities

• Provide day-to-day administrative and secretarial support to the Office of the President.
• Assist in managing and coordinating the President's schedule, appointments, meetings, and engagements.
• Prepare, organize, and maintain correspondence, reports, presentations, meeting materials, and other executive documents.
• Coordinate with the two Executive Assistants regarding schedules, requests, follow-ups, and other matters for the Office of the President.
• Monitor pending requests, deadlines, and commitments requiring follow-up.
• Coordinate with department heads and external parties on matters endorsed by the Office of the President.
• Assist in organizing meetings, appointments, and events for the President.
• Maintain accurate, organized, and confidential records and files.
• Receive and route communications, documents, and requests to the Office of the President.
• Assist in preparation and coordination of executive meetings and special projects.

Skills

Organizational skills

Time management

Communication (written)

Communication (verbal)

Discretion

Multitasking

MS Office (Word, Excel, PowerPoint)

Education

Bachelor's degree in Business Administration/Management/Office Administration

Tools

Microsoft Office

Job description

About the role

We are seeking a highly organized, professional, and detail-oriented Executive Secretary to provide administrative and coordination support to the Office of the President. The Executive Secretary will work closely with the President and alongside two Executive Assistants, assisting in the coordination of schedules, meetings, communications, documents, and other matters requiring the attention of the Office of the President.

Key responsibilities

• Provide day-to-day administrative and secretarial support to the Office of the President.
• Assist in managing and coordinating the President's schedule, appointments, meetings, and engagements.
• Prepare, organize, and maintain correspondence, reports, presentations, meeting materials, and other executive documents.
• Coordinate closely with the two Executive Assistants regarding schedules, requests, follow-ups, and other matters concerning the Office of the President.
• Monitor pending requests, instructions, deadlines, and commitments requiring follow-up.
• Coordinate with department heads, managers, employees, and external parties on matters endorsed by the Office of the President.
• Assist in organizing meetings, appointments, business engagements, and other activities of the President.
• Maintain accurate, organized, and confidential records and files.
• Receive, organize, and appropriately route communications, documents, and requests addressed to the Office of the President.
• Assist in the preparation and coordination of executive meetings, events, and special projects.

About you

• Bachelor's degree in Business Administration, Management, Office Administration, or a related field.
• Previous experience as an Executive Secretary, Executive Assistant, Administrative Assistant, or similar role is preferred but not required.
• Excellent organizational and time-management skills.
• Good written and verbal communication skills.
• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Strong attention to detail and ability to manage multiple tasks and priorities.
• Professional, reliable, and highly organized.
• Able to work effectively with executives, managers, and various departments.
• Demonstrates discretion and maturity when handling confidential information.
• Willing to learn and able to adapt to a fast-paced executive environment.