Office Assistant / Messenger

Insight Systems International Corporation; Makati; On-site; PHP 30,000 - 50,000; Full time

Job summary

Insight Systems International Corporation in Makati, Philippines, is seeking an on-site administrative role focused on keeping the office clean and orderly while handling day-to-day duties and essential payments. The position includes liaison tasks across departments and monitoring of office premises.

On-site residence is mandatory for this role, and you will report losses or damages to company property and act as a company representative in emergencies.

Responsibilities

• Reporting directly to the Administrative/Accounting/Purchasing Supervisor relating to assigned and instructed duties on day-to-day basis and office premise cleanliness monitoring.
• Directly responsible in maintaining interior and exterior areas of the office compound clean and orderly at all times.
• Handles liaison work duly assigned and instructed on a day-to-day basis which involves, collection of payments from clients, payables to supplier and other office related payments(Utility/Government and etc.) banking transactions, and other liaison duties needed and requested by either Engineering, Sales, Purchasing & Accounting which has prior approval coming from the Administrative Supervisor or Assistant Administrative Supervisor.
• Resides as stay in at the office premises (optional), he monitors internal and partly external activities of the office premises and maintains security measures. In cases of emergency, he will act as company representative and report any incident to the proper authorities and advice either the Administrative Supervisor or directly to the Managing Director when needed.
• Mandatory on-site residence at the office premises is required for this position.
• In charge of reporting to the administration department any losses, theft or damage to company property such as vehicles parked inside the compound, infrastructure and utility equipment and accessories such as electrical and plumbing fixtures.
• Handles other assignments or duties and responsibilities that may be given by the Management from time to time.

Job description

Duties and Responsibilities:

• Reporting directly to the Administrative/Accounting/Purchasing Supervisor relating to assigned and instructed duties on day-to-day basis and office premise cleanliness monitoring.
• Directly responsible in maintaining interior and exterior areas of the office compound clean and orderly at all times.
• Handles liaison work duly assigned and instructed on a day-to-day basis which involves, collection of payments from clients, payables to supplier and other office related payments(Utility/Government and etc.) banking transactions, and other liaison duties needed and requested by either Engineering, Sales, Purchasing & Accounting which has prior approval coming from the Administrative Supervisor or Assistant Administrative Supervisor.
• Resides as stay in at the office premises (optional), he monitors internal and partly external activities of the office premises and maintains security measures. In cases of emergency, he will act as company representative and report any incident to the proper authorities and advice either the Administrative Supervisor or directly to the Managing Director when needed.
• Mandatory on-site residence at the office premises is required for this position.
• In charge of reporting to the administration department any losses, theft or damage to company property such as vehicles parked inside the compound, infrastructure and utility equipment and accessories such as electrical and plumbing fixtures.
• Handles other assignments or duties and responsibilities that may be given by the Management from time to time.