Administrative Assistant

PrimaCare Dental; Makati; In loco; PHP 201.000 - 312.000; Tempo pieno

Descrizione del lavoro

Primacare Dental is seeking an Administrative Assistant to support the Administrative Officer by organizing tasks, maintaining filing systems, and handling routine clerical duties to ensure smooth operation of the department. You will update trackers, prepare expense and payments forms, encode data into the company software, liaise with suppliers, and assist with permits and compliance documents as needed.

The role requires strong time management, clear communication, and the ability to

Competenze

• Strong time management and multitasking abilities.
• Excellent interpersonal skills with colleagues.
• Effective verbal and written communication.
• Ability to accept feedback and constructive criticism.
• Comfortable working in a high-pressure environment.

Mansioni

• Supports Administrative Officer to stay organized and complete tasks for department efficiency.
• Maintains filing system as assigned.
• Scans and uploads documents to the accounting system.
• Updates expense, PDC, and other trackers.
• Creates Accounting Submission Forms for expenses and payments.
• Encodes Rental, Utilities, Salaries and Wages, Employee Benefits and Commission reports.
• Assists in monitoring and re-ordering office supplies.
• Contacts suppliers and service providers for head office and branches concerns.
• Writes and edits documents as assigned.
• Retrieves information from trackers and files; prepares summaries.
• Assists in business permits application and renewal processes.
• Supports submission of compliance documents to government branches.
• Performs other related duties as assigned.

Conoscenze

Time management

Interpersonal skills

Effective communication

Feedback skills

Planning and problem solving

Work under pressure

Descrizione del lavoro

Major Responsibilities

The Administrative Assistant is responsible for supporting the Administrative Officer to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. Their core duties revolve around supporting administrative and clerical jobs which will facilitate the efficient operation of the assigned department.

Duties and Responsibilities

• Maintains filing system as assigned.

• Scanned documents to be uploaded on the company's accounting system.

• Update trackers/monitoring such as expense report, PDC report, and other reports as assigned.

• Creation of Accounting Submission Form for expenses and other related payments

• Encoding of Rental, Utilities, Salaries and Wages, Employee Benefits and Commission Report to the company’s software.

• Assists Administrative Officer in office supplies monitoring and re-ordering

• Assists Administrative Officer in calling suppliers and service providers for any concern/s raised by the head office and branches

• Write and edit documents as assigned

• Retrieves information and documents as request may arise from online trackers/monitoring and other filed documents; prepares summary when needed

• Assists Administrative Officer on the application and processing of business permits (new and renewal)

• Assists Administrative Officer on the submission of compliance documents to any government branches

• Performs other related duties as assigned

Job Requirements

• Good time management, prioritization and multitasking abilities

• Excellent interpersonal skills to build strong relationships with colleagues

• Effective communication, including speaking, writing and active listening

• Able to give and receive feedback and constructive criticism from a variety of channels

• Planning and problem-solving skills

• Comfortable in a high-pressure environment