Admin Assistant

GET PHILIPPINES, INC.; Makati; On-site; PHP 400,000 - 560,000; Full time

Job summary

GET PHILIPPINES, INC. is seeking a detail‑oriented procurement and administration professional in Makati. The role covers purchasing requests, supplier sourcing, price quotations, PO processing, and coordination of deliveries for internal and external customers.

You will also manage travel arrangements, meeting room reservations, and vehicle insurance coordination, ensuring accurate records and timely processing across departments.

Job description

Duties and Responsibilities

1. Handles purchasing requests, sourcing, canvassing, and accreditation of local and international suppliers or contractors for requested supplies, materials, equipment, and services.

2. Coordinates with local and international suppliers regarding product availability, pricing, quotations, purchase orders, payment terms, shipping arrangements, and delivery schedules.

3. Manages logistics, including the scheduling, monitoring, and coordination of deliveries and shipments of supplies and materials for both internal and external customers.

4. Ensures proper office housekeeping, monitors utilities, and oversees the replenishment of office supplies, as well as internet and telecommunications services.

5. Arranges flight bookings, air transfers, and accommodation requirements for Management and other authorized personnel.

6. Monitors and manages the reservation and scheduling of meeting and conference rooms.

7. Handles the processing, monitoring, and renewal of company vehicle insurance policies, including coordination with insurance providers and brokers.

8. Coordinates with insurance providers and accredited repair shops or service providers to obtain quotations and cost estimates for damages to company vehicles for insurance claims and repair processing.

9. Follows up on vehicle damage assessments, repair quotations, and insurance claim requirements with the concerned parties.

10. Maintains accurate records of purchasing transactions, supplier information, quotations, purchase orders, delivery schedules, vehicle insurance policies, and related administrative documents.

11. Coordinates with internal departments to ensure timely processing of purchasing requests, delivery of supplies, and completion of administrative and logistical requirements.

12. Performs other purchasing, procurement, logistics, and administrative duties and responsibilities as may be assigned by Management.