Office Specialist

Philippine Iron Construction & Marine Works Inc.; Pasig; On-site; PHP 300,000 - 480,000; Full time

Job summary

Philippine Iron Construction & Marine Works Inc. seeks an organized administrator to support the President and HR team. The role handles permits, licenses, travel bookings, document preparation, and meeting logistics.

You will coordinate with departments, manage correspondence, and ensure confidentiality while maintaining office organization and cleanliness. Office duties support senior leadership and regulatory compliance.

Responsibilities

• Provides administrative support to the President and assists in day-to-day office operations under the HR Department.
• Process, prepare, and monitor company permits, licenses, registrations, clearances, and renewal documents before due dates.
• Monitors expiration and renewal of professional licenses and certifications of engineers and other licensed personnel.
• Arrange and book domestic and international flights, transportation, and travel for President and personnel as instructed.
• Assist in securing signatures, approvals, and supporting documents from departments and management.
• Plan, coordinate, and organize company events, meetings, and corporate activities including venue, suppliers, logistics, and requirements.
• Coordinate with departments to gather information and documents for administrative and regulatory needs.
• Handle correspondence and follow-ups on behalf of the President when necessary.
• Prepare memos, forms, reports, certifications, and other administrative documents as instructed.

Job description

Duties and Responsibilities

• Provides administrative support the President and assist in the day-to-day office operations under the HR Department.
• Process, prepare, and monitor company permits, licenses, registrations, clearances, and other required documents for renewal before corresponding due dates.
• Monitors the expiration and renewal of professional licenses and certifications of engineers and other professional licensed personnel.
• Arrange and book domestic and international flights, transportation, and other travel requirements for the President and/or company personnel as instructed.
• Assist in securing signatures, approvals, and supporting documents from concerned departments and management.
• Plan, coordinate, and organize company events, meetings, and other corporate activities, including venue arrangements, suppliers, logistics, and other event requirements.
• Coordinate with different departments to gather information and documents needed for administrative and regulatory requirements.
• Handle correspondence, communications, and follow-ups on behalf of the President when necessary.
• Prepares memos, forms, reports, certifications, and other administrative documents as instructed.
• Assist in scheduling meetings, appointments, and other activities of the President.
• Coordinate with suppliers, service providers, government offices, and other external contacts as needed.
• Ensure confidentiality and proper handling of company and management documents.
• Implements and take lead in office organization and cleanliness (PIC5S).
• Perform other related duties and responsibilities that may be assigned by the President /HRAD Manager.